Administrative Assistant II - Madison Center for the Arts (Part-time)
: Job Details :

MADISON ELEMENTARY SCHOOL DISTRICT #38TITLE: Administrative Assistant II for the Theater Director OVERVIEW: The Administrative Assistant II for the Theater Director will provide administrative support for the Madison Theater Department. This position requires an individual who manages multiple tasks simultaneously, interacts positively with staff, solves problems creatively, takes initiative and attends to details. The Administrative Assistant must be organized, efficient and possess a high level of professional maturity. Experience with public schools and non-profit organizations are an asset.QUALIFICATIONS:Responsibilities shall include, but not be limited to:

Bachelor's degree or equivalent preferred; Associates degree or 1 year of previous office experience required

Excellent customer service (internal and external) skills via telephone, email, and in person

Experience with event management

Experience with purchasing is preferred

Outstanding written and oral communication skills; research skills; ability to analyze, think critically and explain alternatives clearly

Strong technology and software skills including word processing, spreadsheet usage, presentation design and donor database

General working knowledge of the Arizona non-profit community

Ability to creatively problem solve both independently and as part of a team

Ability to lift light objects (less than 40 pounds) to transport to and from event locations

Work independently with minimal supervision

Bilingual (preferred)

Contribute to the team by accomplishing additional duties as assigned

PERFORMANCE RESPONSIBILITIES:Responsibilities shall include, but not be limited to:

Manage purchase orders and work with accounting on coding of expenditures

Manage the Madison Center for the Arts The Madison budget and calendar

Assist in booking The Madison events

Support the Community Development Coordinator and Theater Director

Accurate and timely follow up and correspondence

Assist at special events

Respond promptly to all requests and inquiries for theater rentals

Give tours for events and rentals

Coordinate, and manage all food, rooms, and transportation for all performances

LANGUAGE SKILLS:Ability to read and interpret documents in English as well as the ability to write routine correspondence in English SALARY SCHEDULE:20 hours/week Grade F Salary Range: $18.57-$22.98 (DOE)SUPERVISION & EVALUATION Theater Director