Administrative Assistant II (Part-Time) - Human Resources
: Job Details :

Job Title Administrative Assistant II (Part-Time) - Human Resources Location Main Campus - Dayton, OH Job Number 05108 Department Human Resources Job Category Support Job Type Part-Time Status Regular Job Open Date 11/27/2024 Resume Review Date Ongoing Closing Date 01/06/2025 Open Until Filled No Position Summary

At Sinclair, we are guided by our Core Values, which shape our culture and drive our success:

* Accountable to our students, the community and one another.

* Collaborative in working together to achieve excellence in education and service to our community.

* Compassionate in fostering a supportive environment where every individual feels valued.

* Inclusive so that a college education is accessible to everyone, and all individuals feel heard, valued and respected.

* Innovative to inspire creativity and drive transformative change.

The Sinclair Human Resources Department is dedicated to fostering a supportive, inclusive, and productive work environment by attracting, developing, and retaining top talent, while promoting the well-being and growth of our employees.

Our goal is to maximize employee effectiveness by creating a quality workplace that contributes to the achievement of the College's vision and mission.

The part-time Administrative Assistant provides clerical and administrative support to the Human Resources team. This position is responsible for providing efficient and effective support in both the HR office and/or the Adjunct Faculty office in the areas and functions of clerical/general administration; staffing and recruiting; front desk/customer service; special projects and other related HR duties.

The pay for this position is $19.25 per hour at a maximum of 28 hours per week.

Why work for Sinclair College?

The following are some of the benefits that part-time staff with Sinclair College receive:

* Tuition waiver for employee for 3 credit hours per semester

* Opportunity for advancement and promotion

* Support for continued professional development and education

* OPERS pension participation, with 14% employer contribution

* 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days

* High quality programs and events for work-life balance

* SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

* Provide accurate, timely and appropriate information and referrals to internal and external customer inquiries via phone, e-mail, or in person

* Interact effectively with all visitors and callers, representing HR in a professional and very friendly manner

* Maintain current knowledge of HR processes and procedures

* Assist internal and external applicants by answering questions regarding the online resume/application system

* Assist in logging all documents (electronic or hard copy) that come into the department to move to the appropriate queue or location for processing or review

* Assist with employee hiring processes along with entering the necessary data into the HR database and other related duties as needed

* Assist with management of mail distribution for the office; maintain knowledge of postal requirements and mail room policies/procedures

* Assist with the ordering of office supplies and forms as needed

* Facilitate office efficiency through knowledge of college administrative processes

* Schedule meetings and other HR sessions or activities; room schedules, etc.

* Assist with HR sponsored employee events as needed

* Serve as back-up to full-time Administrative Assistant

* Other duties as assigned

Requirements

* Minimum of a high school diploma or equivalent required; associate's degree in related field preferred

* Minimum of 5 years of administrative assistant work experience required

* Ability to work on multiple tasks simultaneously while providing great attention to detail and meeting all necessary deadlines required

* Professional communication skills to include but not limited to oral and written required

* High level computer skills to include Microsoft Office and various software to create professional documents and reports required; current working knowledge in Colleague, PeopleAdmin, or other HR related databases preferred

* Ability to use sound judgment and display tact, flexibility and sensitivity in dealing with information and situations of a sensitive and/or confidential nature required

* Excellent customer service skills demonstrated through a positive attitude, approachability, and adaptability required

* Ability to demonstrate initiative within a fast-paced and high demand office required

* Ability to work independently performing the necessary research on processes or next steps without prompting processing delays required

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Do you have a minimum of a high school diploma or equivalent?

* Yes

* No

* * Do you have a minimum of 5 years of experience in administrative, clerical, or HR work?

* Yes

* No

Applicant Documents

Required Documents

* Resume

* Cover Letter

Optional Documents

* Other