Position summary: As part of the Office of the Registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position manages records specific to the admissions and registration processes.
Position responsibilities: - Download and processes TREx, (electronic high school) and SPEEDE (electronic college) transcripts
- Processes KC academic and continuing education electronic transcript requests
- Analyze and report ongoing transcript trends
- Manually enters test scores into student information system as needed
- Process drop/withdrawal requests
- Add/remove office related admissions and registration holds
- Process JICS reports as required
- Maintains student address accuracy
- Mails nonattendance and enrollment verifications
- Records student bacterial meningitis vaccination status
- Contributes to data accuracy and integrity through data maintenance and entry
- Provides general information about KC in both oral and written formats.
- Represent KC in a cordial, professional manner through interacting with customers in both action and appearance
- Performs routine office duties
- Manages the front counter and supervises student assistants
- Conducts training and provide technical support for Docubase users
- Provides historical catalog clarifications
- Assists students, faculty, and staff with specific records questions
- Supports prospective students with admissions application process, as needed
- Supports former students /alumni with official record retrieval
- Contribute to the overall welcoming environment of KC
- Other duties as assigned
Minimum Position Requirements: - Associate degree required; bachelor's degree preferred
- Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required
- Administrative Assistant II - Registrar Page 2 of 2
- Familiarity with the Jenzabar J1 student information systems and Docubase imaging preferred
- Effective oral and written communications skills are a must
- This position requires the application of effective office procedures and organization skills as well as
- The ability to work independently and as a team member.
Supervisory Responsibilities: - 0 Full-Time Direct Reports 0 Part-Time Direct Reports
Physical Demands and Work Environment: - Work is normally performed in a typical interior/office and classroom environment.
- No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
- No or very limited exposure to physical risk.
Safety: - Provide resources for safe operation of units. Create and support workplace safety.
Benefits and Perks
- 36-hour work week for a healthy work life balance as well generous paid leave time.
- Health, life, and income protection insurance are provided.
- An excellent retirement program through the Teacher Retirement System
- Full Time employees have free use of the college's recreational/fitness facilities.
- Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
- Tuition scholarships are for the employee and dependent children.
- Compensation for this 12-month position is $32,574
Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. All positions are considered security-sensitive and subject to a background check pre-employment.