Location: Tallahassee,FL, USA
ADMINISTRATIVE ASSISTANT II - SES - 78003033
Date: Oct 28, 2024
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Requisition No: 840170
Agency: Commission on Offender Review
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 78003033
Pay Plan: SES
Position Number: 78003033
Salary: 33,760
Posting Closing Date: 11/11/2024
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ADMINISTRATIVE ASSISTANT II-SES
FLORIDA COMMISSION ON OFFENDER REVIEW
OFFICE OF GENERAL COUNSEL
CENTRAL OFFICE
***OPEN COMPETITIVE OPPORTUNITY***
The Florida Commission on Offender Review, formally known as the Florida Parole Commission, is looking to fill an ADMINISTRATIVE ASSISTANT II-SES position in its Office of the General Counsel. The position is located in the Commission's Central Office, in Tallahassee. The incumbent in this position will be responsible for providing legal support to all Commission attorneys, including its General Counsel. The incumbent in this position will be the lead member of the Office of the General Counsel's Public Records Unit.
The Commission functions as a quasi-judicial decision-making body, responsible for the careful selection of candidates appropriate for release from incarceration to parole, and administers parole, conditional release supervision, conditional medical release supervision, control release supervision, and addiction recovery release supervision. The Commission acts as the administrative and investigative arm of the Governor and Cabinet, sitting as the Board of Executive Clemency.
This position is classified as a full-time Selected Exempt Service position and works under the supervision of the General Counsel. The starting salary is $33,760.00.
Benefits
+ State Group Health Insurance Coverage through Capital Health Plan or Blue Cross Blue Shield.
+ Various plans for dental, vision, and other supplemental insurance options available.
+ Annual and sick leave benefits.
+ Flexible spending accounts available.
+ Ten paid holidays each year.
+ One personal holiday each a year.
+ $25,000 Life Insurance Policy [paid 100% by employer].
+ Retirement plans that include employer contributions.
+ Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
Position Description
The incumbent in this position is responsible for assisting the General Counsel and all Commission attorneys regarding administrative tasks associated with attorney duties and responsibilities, including assembling exhibits and appendices to comply with court rules and timely filing with attorney-generated pleadings with courts, quasi-judicial entities, and other administrative bodies.
The incumbent in this position independently composes correspondence of a complex nature following a review of all pertinent materials in response to inmates, public officials, law enforcement entities, and the general public. Generating this correspondence requires knowledge of the relevant Florida statutes and Commission rules, including public records and Government in the Sunshine law.
The incumbent in this position reviews on a day-to-day basis all Office of the General Counsel materials originating both from outside and within the Commission and assembles such material on a priority basis for the attention of the General Counsel and all Commission attorneys.
The incumbent in this position answers, handles, and screens telephone calls, bringing, as necessary, calls to the attention of appropriate personnel promptly and with clarity, acknowledges and assists visitors, and performs general related duties as required, including making travel arrangements for the General Counsel and all Commission attorneys, and preparation and submission of expense vouchers.
The incumbent in this position performs special assignments including the running of administrative and operations reports, provides support to the Office Operations Consultant I position in the Office of the General Counsel with processing public records requests, maintains working knowledge of various software programs and databases available to Commission employees for use in responding to correspondence, preparing reports, and assisting the General Counsel and Commission attorneys, and maintains and updates attorney and litigation calendars and the internal case tracking system.
Knowledge, Skills, and Abilities
+ Knowledge of administrative and office principles and practices
+ Knowledge and experience with MS Word, Outlook, Excel and PowerPoint
+ Knowledge of the methods of data collection
+ Knowledge of the principles and techniques of effective communication
+ Ability to analyze and prioritize information
+ Ability to communicate effectively, both verbally and in writing
+ Ability to work independently
+ Ability to maintain confidentiality of highly sensitive information
+ Ability to organize a high volume of cases
+ Ability to e-file pleadings in state and federal courts
+ Ability to prepare correspondence and administrative reports
+ Ability to understand and apply applicable rules, regulations, policies and procedures
+ Ability to utilize problem-solving techniques
+ Ability to plan, organize, and coordinate work assignments
+ Ability to establish and maintain effective working relationships with others
+ Ability to work in a team environment
Minimum Qualifications
Two years work experience in the criminal justice or legal field, or two years combination of work experience and education in the criminal justice or legal field.
Preferred Qualifications
Preference will be given to applicants with experience or knowledge of state public records law and federal confidentiality statutes.
Special Notes:
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee