Location: Cleburne,TX, USA
Campus: Johnson County Campus, Cleburne, TX
Pay Classification:
FLSA Status: Non- Exempt
Department: Student Services
Reports To: Lizza Ross
Job Summary: Provides administrative support to the assigned department and/or department lead. Coordinates the maintenance, organization, and administration of departmental functions, as needed.
Minimum Required Education:
* High School diploma or equivalent
* Preferred: Associate's degree or higher, or combination of experience and education that yields the required knowledge, skills, and abilities.
Preferred Experience:
* 2 to 5 years clerical, general office, or administrative support experience
* Work experience in secondary or higher education
* Required Abilities:
* Ability to be detail-oriented.
* Ability to set priorities, meet deadlines, and multi-task with minimal supervision. Ability to work independently and as a member of a team.
* Ability to communicate orally and in writing. Ability to interact with all levels of the organization.
* Ability to maintain confidentiality of all information.
* Ability to operate a personal computer and other standard office equipment. Working knowledge of Microsoft Office products including Word, Excel, and Outlook.
* Ability to think critically and apply appropriate problem-solving skills.
* Ability to articulate and support the values and standards of conduct of Hill College. Ability to interpret and abide by the policies and procedures of Hill College
Required Skills:
* Demonstrated customer service skills.
* Demonstrated clerical skills, including answering the phone, typing correspondence, scheduling appointments, and setting up and maintaining files.
* Demonstrated initiative to engage in continuous learning of new concepts, skills, and experiences.
* Demonstrated organization skills.
* Demonstrated time-management skills
* Required Knowledge:
* Working knowledge of departmental mission and requirements.
* Working knowledge of purchasing processes, procedures, and practices.
* Working knowledge of the Hill College vision and mission.
* Working knowledge of the Hill College ERP system. Essential Job Functions:
* Performs general administrative support tasks including coordinating appointments, answering the phone and directing calls to the appropriate resource, typing correspondence, filing and maintaining files, ordering and maintaining supplies, maintaining a calendar for daily events, and greeting visitors, faculty, staff and students.
* Performs and assists in projects, services, and activities to assist the assigned department's specific needs as they relate to the department.
* Assists with the departmental budget, processes purchase requisitions and submits invoices for payment.
* Assists with programs and meetings hosted by the department, the college, and/or student groups as needed.
* Provides guidance to students requesting information about Hill College services and other educational tools.
* Provides assistance to other departmental administration and staff as needed.
* Submits support tickets as needed for the department and/or department lead.
Area Specific Job Functions:
* Maintains and ensures promotional and informational materials are well-stocked and organized, providing an open and welcoming environment.
* Maintains an up-to-date calendar of events/room usage for all college buildings at JCC.
* Assists with the distribution and data entry of parking stickers for students
* Assists with the production and distribution of student and faculty/staff ID cards.
Other Information:
* Security sensitive position.
* Participates on institutional committees as assigned.
* Weekend and evening work may be required during designated times.
* May travel to other Hill College campuses or within the service area as needed.
* Must have a valid Texas driver's license.
* Physical Requirements:
* Sedentary/Light work; exerting up to 10 - 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.