Administrative Assistant II (Time-Limited) - Visa Compliance
: Job Details :

Scheduled Hours37.5Position SummaryThis is a six to eight month, time-limited, in-person position which primarily supports the OISS Scholar and Advising Team. Responsibilities include answering walk-in queries, processing immigration-related requests (J-1, H-1B, TN and E-3), and managing correspondence with USCIS, including mailing petitions and approval notices. The role also involves issuing important immigration documents to scholars, maintain office supplies, providing event support, collecting data on office traffic, and keeping records and training materials up to date. Additionally, the job includes managing the Scholar Shared drive and data entry to TerraDotta.Job DescriptionPrimary Duties & Responsibilities:

• Verifies, inputs and updates employee and stipend recipient information related to payroll and tax benefits into Washington University's Foreign National Information System (FNIS) and Workday.
• Verifies, inputs and updates information related to foreign nationals enrolled, employed or visiting Washington University into Terra Dotta.
• Provides dedicated administrative support to international scholar advising services, including (but not limited to) preparation of intake requests, and posting labor application notices.
• Assists with data cleaning and data correction projects within FNIS and Terra Dotta.
• Answers questions related to data entered in FNIS.

Working Conditions:Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications:No specific certification is required for this position.Work Experience:Relevant Experience (2 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobPreferred Qualifications

• Experience in Human Resources, Payroll or International Services.
• Knowledge of relevant software (e.g. Terra Dotta and FNIS) and databases.

Preferred QualificationsEducation:Bachelor's degreeCertifications:No additional certification beyond what is stated in the Required Qualifications section.Work Experience:No additional work experience beyond what is stated in the Required Qualifications section.Skills:Computer Literacy, Ellucian, Human Resources (HR), International Service, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Payroll, Teamwork, Workday, Working Independently, Written CommunicationGradeG07-HSalary Range$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.AccommodationIf you are unable to use our online application system and would like an accommodation, please email ...@wustl.edu or call the dedicated accommodation inquiry number at 314-###-#### and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.