Location: Starke,FL, USA
ADMINISTRATIVE ASSISTANT III - 64006044
Date: Nov 1, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( .
Requisition No: 840548
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT III - 64006044
Pay Plan: Career Service
Position Number: 64006044
Salary: $39,000.00 - $41,000.00
Posting Closing Date: 11/08/2024
Total Compensation Estimator Tool (
OPEN COMPETITIVE
Your Specific Responsibilities:
The incumbent an employee of the Florida Department of Health works to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts. The incumbent is expected to promote innovation by searching for creative solutions and managing resources wisely. They are expected to collaborate through teamwork to achieve common goals and solve problems. The incumbent is expected to be accountable and perform with integrity and respect. They are expected to be responsive by serving our customers and engaging cur partners. Finally, the incumbent is expected perform with excellence by promoting quality outcomes through learning and continuous performance. Provides CHD Administrator executive support through preparing correspondence, reports, and newsletters. Coordinates meetings, conference rooms and travel. Maintains electronic calendar and monitors and updates departmental intranet, as well as special projects as directed. Attend SMT and Leadership meetings and serve as the recorder of the minutes. Attend other meetings and trainings as required.
Assistance in planning and organizing of meetings, preparing reports, filing, and organizing documents, recording and typing meeting minutes. Clerical duties, faxing, copying, and distributing documents. Responsible for courier items and mail; process incoming and outgoing mail, date stamping received mail, logging checks, sorting and sending to appropriate party according to local policy and guidelines; weigh and adding postage to outgoing mail for pick-up by postal workers. Completing special projects and other administrative support as assigned by Health Director and Business Manager.Liaison to consortium personnel officer for Bradford and Union DOH. Responsibilities include those listed in Attachment 2 Responsibilities of Service Recipient Personnel Liaisons. Including, but not limited to submitting necessary forms for hiring, changes in personnel including but not limited to hiring packets, separations, position descriptions and performance standards. Coordinate's background and drug screening as required for all new employees (as well as rescreening requirements). Incumbent maintains updated position descriptions for staff, assists with onboarding and training of new hires. Ensures staff are kept up to date on personnel initiatives and policy/procedure change. Serves as the key point of contact for FLHealthDesk-HR processes, notifies and directs Supervisors and other applicable staff of next steps of open tickets until the process is complete. Performs other duties withing the realm of personnel liaison as assigned.
Responsible for receiving and logging deliveries to the CHD. Notifies appropriate staff upon delivery of materials and goods. Submits receiving slips and invoices to business staff.
Cell Phone Bill Administrator
TRAIN Administrator
Liaison to assist with organization and management of New River Board Meetings and trainings, including communicating with board members to notify and remind of upcoming meetings/trainings, collecting and disseminate relevant information and documents, notation of board meeting minutes, and maintain board calendar. Ensure all documents meet FDOH and HRSA Board Governance requirements. Maintain credentialing and privileging folders of all clinical staff assist with preparation of site visits and/or audits.
Attends staff trainings/meetings to enhance knowledge, skills, and abilities as they relate to duties and responsibilities. Maintains professional development through job-related lectures, seminars, and online trainings, for being required to work during or beyond normal work hours or days in the event of an emergency. Emergency operation functions required but are not limited to special needs shelters, Red Cross shelters or other emergency functions.
Required Knowledge, Skills, and Abilities:
Ability to work independently and manage time accordingly.
Skilled in critical problem solving.
Skilled with technical applications including Microsoft office and Excel.
Ability to maintain excellent interpersonal, written, and verbal communication, and customer service skills.
Ability to maintain attention to detail with strong organizational skills.
Qualifications:
Do you have experience working with customers?
Do you have experiencing writing letters, memos, or professional correspondence?
Do you have a minimum of one year experience with Microsoft Word and Microsoft Excel?
Do you have experience organizing meetings or events?
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Starke, FL
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
+ Annual and Sick Leave benefits;
+ Nine paid holidays and one Personal Holiday each year;
+ State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
+ Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
+ Flexible Spending Accounts;
+ Tuition waivers;
+ And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere ( . All documentation is due by the close of the vacancy announcement.
Location:
STARKE, FL, US, 32091
Nearest Major Market:Gainsville