Administrative Assistant III
: Job Details :

Administrative Assistant IIIJob no: 494828 Work type: Full-time Location: Prestonsburg, KY Categories: StaffTitle: Administrative Assistant IIISalary Range: $37,944.00 - $45,516.00 AnnuallyContract Term Length: 12 MonthsStandard Hours: 37.5Work Location: On-SiteFLSA Status: Non-ExemptCollege: Big Sandy Community & Technical CollegeCampus Location: Prestonsburg Community CollegeDepartment: Total RewardsBig Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition discounts and waivers
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job SummaryBig Sandy Community and Technical College is seeking a Administrative Assistant III to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc. Provides exceptional customer service.Job Duties:

• Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.
• Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.
• Enter all room assignments for the academic courses in PeopleSoft for all campuses.
• Serve as liaison for universities leasing space, aka Lindsey Wilson.
• Calculate overloads for all faculty.
• Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.
• Initiating electronic Payroll Assignment forms for faculty each term.
• Reconcile adjunct budgets with HR.
• Manage Travel and Expenses for Provost budgets lines.
• Order necessary supplies.
• Reconcile the ProCard statement monthly.
• Maintain files, prepare reports, and schedule appointments on behalf of the Provost.
• Manage projects in the Provost Office frequently involving senior administrators of the college.
• Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.
• Assist with high level confidential materials related to the area.

Minimum Qualifications:Associate Degree and 3 years related experience. Preferred Qualifications:Bachelor's Degree and 2 years related experience.Additional Skills Requested:Highly proficient in Microsoft Office including Word, Excel and Power Point.Ability to quickly learn and consistently adhere to policies and processes.Exceptional discretion and confidentiality.Advertised: 26 Sep 2024 Eastern Daylight Time Applications close: