Administrative Assistant III
: Job Details :

Apply early as this job may be removed or filled prior to the closing date, which is approximately seven (7) days after the posting date. Job Location: Fort Worth Anticipated Start Date: 11/16/2024 Number of Positions: 1 Salary Range: $43,200 - $57,600 We are committed to a culture where all employees are included, belong, and have equal opportunity to achieve their full potential. Career development is a lifelong process. That's one of the many exciting and rewarding aspects of working on our railroad. Regardless of where we work or what we do, we always have an opportunity to continue to learn and grow. BNSF's Marketing team serves as a primary contact for all BNSF customers, working to make the shipping experience as easy and seamless as possible. From onboarding new customers to handling rate and service requests to answering billing questions, the Marketing team is focused on building strong customer relationships and ensuring effective communication throughout the shipping process. The team is organized into several critical business units to cater to diverse customer needs and industry demands: Agriculture and Energy, Consumer Products, and Industrial products, alongside specialized units for Customer Support, Forecasting, and Planning. Each of these units plays a role in tailoring our marketing strategies and services to meet the unique requirements of our wide-ranging customer base, ensuring a comprehensive and responsive approach to customer service and engagement. This is a full-time positionlocated in Fort Worth, TX and is expected to be 100% onsite in the office Travel is minimal to none Key responsibilities may include: Provide Administrative support to various individuals within the Consumer Products Business Unit Manage calendars for Group Vice President and others within the Business Unit. This task involves setting up internal/external meetings, arranging for travel, and scheduling outside meeting attendance, along with tracking meeting attendance Set up meetings that may require reserving rooms (both on and off campus locations), ordering catering (from both in-house and outside caterers), sending invitations and communications to attendees, and assisting with Audio-Visual set-up Answer calls and emails for various Marketing leaders, both in Consumer Products and other areas of Marketing Work with other Marketing Administrative Assistants to ensure phone coverage and provide support to other assistants and/or Marketing leaders, as needed, either during or after working hours Assist with onboarding of new Consumer Products employees that will be located either in the Corporate Headquarters or field locations. Onboarding consists of ordering computer equipment, cell phones, credit cards, etc. Schedule travel reservations for employees through Concur system. Gather and assemble information on travel itinerary (times and details on flights, hotels, ground transportation, dinners, attire, etc.) Process Expense Reports through Concur system by reviewing charges, obtaining necessary receipts/documents, and verifying that reports are processed in accordance with Travel Policy Order Office Supplies through Materials Management Launchpad System ensuring all items are ordered in a timely, efficient manner while being mindful of spending costs and department budgets Assist in the planning of Staff Meetings and Customer Events (Cvent) Communicate effectively with internal/external stakeholders Handle all confidential matters discreetly and shared on a need to-know basis Meet deadlines, follow-up on actions, and be accountable for adhering to all company policies and procedures Work in a team environment with ability to adapt to changing conditions Maintain professional work environment Daily work is conducted in a safe indoor office environment Relocation may be available based on business needs The duties and responsibilities in this posting are representative categories to be used in deciding whether to apply for this position. This is not an exhaustive list of the position's duties. At BNSF Railway, we encourage individuals from all backgrounds to apply, showcasing their skills, experiences and development. We provide resources and tools to help you reach your full potential, fostering a supportive and inclusive environment. BASIC QUALIFICATIONS:

• Efficient in Microsoft Office Suite Applications (Word, Outlook, Excel, PowerPoint).
• Experience in managing C-Suite calendars for internal/external meetings including all facets of travel arrangements.
• Strong written and verbal communication skills.
• Effective time management skills with ability to prioritize conflicting schedules.
• Proactive and positive mindset.
• Detail-oriented and problem solver.
• Able to work independently and in a team environment.

PREFERRED QUALIFICATIONS:

• Undergraduate degree, currently working towards a degree, or continued education hours.
• Professional administrative certification.
• Previous experience supporting executive level leader.
• Experience with Concur System for travel arrangements and expense report preparation.
• Experience with Material Management Launchpad System for ordering supplies.
• International Travel experience, including VISA applications.

At BNSF, you will have access to a comprehensive and competitive benefits package including:

• An industry-leading 401(k) and renowned Railroad Retirement program.
• A range of robust health care options for you and your dependents (including domestic partners), including medical, dental, vision, telemedicine, mental health, cancer support, and high-quality care network options.
• Health care spending accounts (HSA) with employer contributions, as well as life and disability insurance, provided at no cost.
• Family benefits including parental, pediatric and family building support, adoption and surrogacy reimbursement, and dependent care spending account (with employer match).
• Access to discounts on travel, gym memberships, counseling services and wellness support.
• Annual bonus (Incentive Compensation Program)
• Generous leave / time off policies.
• For more information, visit Benefits.

All positions require pre-employment background verification, medical review and pre-employment drug screen. You can find more information by reviewing the Hiring Process. Federal authority requires BNSF employees, whose work requires unescorted access to secure areas of port facilities, to obtain a TWIC. More information is available at BNSF Railway is an Equal Opportunity Employer, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.