Location: Prestonsburg,KY, USA
Title: Administrative Assistant III
Salary Range: $37,944.00 - $45,516.00 Annually
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Big Sandy Community & Technical College
Campus Location: Prestonsburg Community College
Department:
Total Rewards
Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
* Exceptional health care, vision, and dental coverage for you and your family
* Tuition discounts and waivers
* 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
* Vacation/Sick Time
* Work-Life Balance
* 9.5 Paid Holidays
* 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
* Employee Assistance Program
Job Summary
Big Sandy Community and Technical College is seeking a Administrative Assistant III to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc. Provides exceptional customer service.
Job Duties:
* Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.
* Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.
* Enter all room assignments for the academic courses in PeopleSoft for all campuses.
* Serve as liaison for universities leasing space, aka Lindsey Wilson.
* Calculate overloads for all faculty.
* Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.
* Initiating electronic Payroll Assignment forms for faculty each term.
* Reconcile adjunct budgets with HR.
* Manage Travel and Expenses for Provost budgets lines.
* Order necessary supplies.
* Reconcile the ProCard statement monthly.
* Maintain files, prepare reports, and schedule appointments on behalf of the Provost.
* Manage projects in the Provost Office frequently involving senior administrators of the college.
* Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.
* Assist with high level confidential materials related to the area.
Minimum Qualifications:
Associate Degree and 3 years related experience.
Preferred Qualifications:
Bachelor's Degree and 2 years related experience.
Additional Skills Requested:
Highly proficient in Microsoft Office including Word, Excel and Power Point.
Ability to quickly learn and consistently adhere to policies and processes.
Exceptional discretion and confidentiality.