Administrative Assistant III (On-Site)
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Administrative Assistant III (On-Site) Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.

We exist to:

- Improve the health and well-being of individuals and communities;

- Increase the diversity of the health professional and scientific workforce;

- Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3433

Job Title Administrative Assistant III (On-Site)

Position Title Administrative Assistant III (On-Site)

Position Type Non-Faculty

Number of vacancies 1

Salary Commensurate with experience

Department Dean's Office

Position Summary

Join our team as an Administrative Assistant and Receptionist, where you will be the welcoming face of the Dean's office, providing essential administrative support to the Chief of Staff for the Dean while maintaining a well-organized and inviting reception area. Reporting directly to the Chief of Staff, you will play a crucial role in ensuring the smooth operation of the office.

Minimum Qualifications

+ Associate's Degree from a regionally accredited college or university

+ Minimum of three (3) years of related experience.

+ Must be proficient in Microsoft Office Suite.

+ Ability to communicate effectively orally and in writing.

+ Must be able to type 45 WPM .

Preferred Qualifications

+ Bachelor's Degree preferred from a regionally accredited college or university

+ Experience working in an academic and clinical setting with matrixed reporting relationships is also preferred.

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Quick Link

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Administrative Support:

This is an in-person position, requiring daily attendance in the office during core working hours. The incumbent will assist the Chief of Staff with various administrative tasks, including scheduling meetings, managing calendars, booking travel arrangements, and handling expense submissions.

Provide support for special projects as needed, demonstrating flexibility and a willingness to take on diverse tasks.

Receptionist Duties:

Supports reception duties for the Dean's Suite, welcoming and assisting visitors, answering phone calls, and ensuring a professional and friendly atmosphere.

Maintain the reception area, ensuring it is always well-organized, clean, and presentable.

Office Management:

Take responsibility for the overall tidiness and organization of the office space, including common areas, storerooms, and workspaces.

Collaborate with colleagues to ensure a clean and orderly office environment that fosters productivity and efficiency.

Finance Support:

Responsible for initiating the invoicing process for the Dean's Office, inputting invoices into the system, and overseeing the routing and approval process for payments.

Provide administrative support to the AVP of Finance and Business Operations as needed.

Package Handling:

Receive and distribute packages and mail for the Dean's office, ensuring timely and accurate delivery to the appropriate recipients.

Event Coordination:

Assist in the planning and coordinating of special events and activities as required, contributing to the success of various departmental initiatives.

Administrative Tasks:

To support office operations, perform word processing, desktop publishing, graphics work, and data entry.

Prepare requisitions, check requests, blanket purchase orders, and other financial documents, ensuring accuracy and compliance with established procedures.

Supply Management:

Generate purchase and order lists for office supplies and equipment and liaise with local vendors to procure necessary items to meet departmental needs efficiently.

** The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM's Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

+ * Please detail in full your prior experience providing C-Suite professional administrative support, ensuring the inclusion of length of service and industry.

(Open Ended Question)

+ * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

+ Curriculum Vitae or Resume

Optional Documents

+ Cover Letter

+ Other Document