Location: Ithaca,NY, USA
About The Weill Institute for Cell and Molecular Biology
The Weill Institute for Cell and Molecular Biology, part of Cornell Research & Innovation, serves as an interdisciplinary research center for life sciences at Cornell University. Since 2008, its faculty have conducted cutting-edge research from basic molecular mechanisms to human diseases, fostering collaboration across diverse fields such as Biomedical Engineering, Chemistry, and Plant Biology. With 12 faculty members and about 150 students, postdocs, and technicians, the Institute is based in Weill Hall on Cornell's Ithaca campus. An administrative team of six supports the Institute under the guidance of the Director of Administration.
The Opportunity
A self-motivated, service-oriented individual is needed to provide administrative support to faculty and lab members, as well as assist the Research and Administrative Manager with the preparation and submission of basic grant proposals. Key responsibilities include managing day-to-day administrative needs for at least five research labs and offering targeted support for grant-related tasks.
Key Responsibilities
* Procure supplies and services for supported labs using eShop, p-card, and purchase order requests through the University's financial system.
* Make travel arrangements and process reimbursements promptly using the University's Concur system.
* Maintain calendars, bulletin boards, and display cases.
* Organize and manage stock of shared office and kitchen supplies.
* Coordinate with faculty to plan and execute lab events, including meetings and Ph.D. defense celebrations.
* Read, interpret, and maintain a strong understanding of Cornell's policies and procedures related to procurement, travel, and other functions.
* Prepare and update Other Support and similar documents required for grant applications.
* Assist the Research and Administrative Manager with the preparation and submission of basic grants, using University and sponsors' online proposal processing systems.
* Maintain cleanliness of shared spaces, including kitchen and lounge areas.
What We Need
A resume and cover letter are required for further consideration.
* High school diploma and 2-4 years of experience working independently in a dynamic, service-oriented team environment.
* Proficiency in using common productivity applications like Word, Excel, PowerPoint, and email, as well as experience with enterprise-wide systems for administrative tasks such as purchasing and travel reimbursements.
* Strong organizational skills and sound judgment to prioritize tasks effectively, handling multiple responsibilities and interruptions with grace and flexibility.
* Excellent written, oral, and listening communication skills.
* Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.
* Passion for working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and well-being.
If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.
* Experience in an academic research environment is highly desirable.
This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Work hours are 8am-5pm Monday through Friday.
Rewards and Benefits
* Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
* Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:
* Follow this link to learn more about the Total Rewards of Working at Cornell:
* Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
* Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
No Visa Sponsorship is available for this position.
Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title:
Administrative Asst III
Job Family:
Administration
Level:
C
Pay Rate Type:
Hourly
Pay Range:
$22.60 - $24.03
Remote Option Availability:
Onsite
Company:
Endowed
Contact Name:
Keionda Lewis
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
* Prior relevant work or industry experience
* Education level to the extent education is relevant to the position
* Unique applicable skills
* Academic Discipline
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.
Current Employees:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ...@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) ###-####, or email at ...@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ...@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2024-11-12