Administrative Assistant, Investor Relations - Private Equity/Investment Firm
: Job Details :

A growing and dynamic Private Equity/Investment Firm in Midtown Manhattan is seeking an experienced Administrative Assistant to help support (7) members of the Investor Relations (IR) team. Candidates must have 2-5+ years of applicable administrative experience working in a fast-paced, corporate environment (ideally within financial services) and a Bachelor s degree is required/strongly preferred. Ideal candidates should be extremely professional, polished, organized, detail-oriented, and possess a proactive team mentality and possess excellent calendar management skills. This is a great place to work with little to no turnover.

• Salary depends on experience (80-120k base) plus discretionary year-end bonus, 100% company paid benefits for employee (medical/dental/disability/etc.), 401k, free gym in building, etc.

Responsibilities:

• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments across various time zones; manage and maintain busy and ever-changing calendars.
• Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit expense reports using Concur.
• Maintain various spreadsheets for the department.
• Work closely with the Receptionist/EAs in office.
• Interact with existing and future investors in a professional manner.
• Assist with other projects and responsibilities at the team s discretion.
• Print and bind large amounts of marketing materials.
• Provide back-up support to the Administrative Team as needed.
• Assist with ad hoc projects, including event planning.

Required Qualifications:

• Minimum 2-5+ years of applicable administrative experience working in a corporate environment, ideally within financial services.
• A Bachelor s degree is required/strongly preferred.
• Detail-oriented and organized.
• Excellent interpersonal and communication skills (both verbal and written).
• Desire to go above and beyond for all required tasks.
• Proven ability to multi-task and effectively prioritize.
• Proactive and assertive, with the ability to think quickly on their feet.
• Strong proficiency in Google Workspace and Microsoft Office Suite.
• Working knowledge of office equipment, such as printers, copiers, and video-conference devices.
• Positive attitude with the ability to problem-solve.
• Polished, professional, and team oriented.

If you meet the required qualifications and are interested in this role, please apply today.

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