Administrative Assistant IV (FT- Temporary) CFTN13822SACT Administrative Assistant IV (FT- Temporary) CFTN13822SACT The College of DuPage is a comprehensive community college located 27 miles west ofdowntown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities. Primary Duties and Responsibilities: Under general supervision, provides administrative support to the Student Life department. Assist in facilitating office operations as well as assisting with confidential personnel and student concerns.
Responsible for the daily operation of all clerical functions for the department, managing timeliness and accuracy of all work through the organizing, prioritizing, editing and proofreading of tasks. Maintains co-curricular participation database for co-curricular transcripts. Compose written reports and presentations. Edit and proofread documents. Manage data for the department. Coordinate travel arrangements for the Student Life department staff. Complete appropriate travel expenses through Concur in accordance with College financial procedures. Coordinate Student Life budgets by working with the department manager and staff to develop, load and monitor annual budget data for Student Life, Student Engagement, student organizations and student clubs. Assist the Manager with the completion of annual employee evaluations through the arrangement of appointments with each direct report. Assist the department manager with setting up meetings for the department. Prepares meeting arrangements by initiating facilities and dining services requests, preparing agendas and distributing as needed. Responsible for meeting minutes for department meetings, committee meetings, and other meetings as assigned. Maintain the managers calendar and monitor email for priority items. Answer phone calls and greet visitors for the department manager when needed. Researches and prepares reports, letters, memos and forms for the department manager. Responsible for the development and maintenance of filing systems for the department, both hard files and computer files, backing-up and archiving. Responsible for maintaining filing systems for the department as needed. Monitors office supplies, orders as needed and maintains the office budget for supplies. Provides back up support for the Student Life Front desk as needed. Other related duties as assigned. Qualifications: - Education
- High school diploma required.
- Associates Degree preferred.
- Experience
- Two (2) years administrative assistant experience required.
- Ability to prioritize, focus attention, and problem solve required.
- Strong attention to detail and organizational skills required.
- Experience maintaining a high degree of confidentiality required.
- Good working knowledge of Microsoft office Suite required.
- Bilingual preferred.
Working Conditions: - Work tends to be interrupted by high volume of student/faculty/community walk-ins and phone calls.
- This position requires a background check and drug screen. Hybrid Remote Eligible: Hiring Range: Classified 9 Hourly -$19 Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment. College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees. College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law. To apply, visit jeid-044ba2c7c932ab4399ad0a8e3510b279