Administrative Assistant
: Job Details :

Administrative Assistant HR Executive

A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations. This is a wonderful opportunity for a candidate passionate about administrative support, with a strong eye for detail, a sense of compassion and a strong understanding of confidentiality and discretion.

Looking for this candidate to stay in an administrative support role for at least 2 years, not looking for a quick promotion into HR.

This role is onsite in Midtown 4 days/week, 1 day remote working typical business hours.

Salary commensurate with experience: $70,000 - $95,000 + paid overtime, discretionary bonus, and a top benefits package including 401k match and free lunch onsite.

Responsibilities include:

• Managing calendars including scheduling internal and external appointments, and overseeing/planning monthly meetings
• Manage global travel planning and expense reports via Concur
• Assist with administrative assistance for Employee Relations team booking meetings, conference rooms scheduling and document management
• Answering calls and acting as a gatekeeper
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Maintaining and organizing files
• Monitoring and maintaining office equipment and inventory supplies for Team
• Ad hoc projects

Qualifications:

• Experience working within Financial Services a plus
• 1+ years of administrative assistant experience supporting a team of 2 or more and experience coordinating travel
• Maintain the highest level of confidentiality and has a strong sense of integrity
• Exercise sound judgement
• Highly organized with strong attention to detail and strong communication skills, both verbal and written
• Ability to multi-task and prioritize competing tasks and deadlines
• Ability to build relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel) and Concur is preferred

Please submit your resume to apply!

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