Administrative Assistant
: Job Details :

Maxx Properties is hiring an Administrative Assistant to join our growing team in Purchase!The Opportunity: The Administrative Assistant is responsible for providing high-level administrative support within our Purchase Corporate Office to our Executive Team. The Administrative Assistant possesses clear communication skills and strong attention to detail with the ability to take ownership of various projects while maintaining strong organizational skills in a fast-paced environment. ESSENTIAL JOB FUNCTIONS:

Perform diverse administrative duties and manage high-level tasks including but not limited to in-person and virtual meetings, events planning, calendar management, travel arrangements and managing confidential information

Prepare and coordinate internal and external meetings/conference calls including conference rooms, venues, transportation, food and the preparation of meeting materials

Answering and screening phone calls; responding to emails and inquiries in a timely and professional manner

Drafting and proofreading emails, documents and letters

Create presentations, proposals and reports for various Executives in Microsoft Suite and other applicable systems

Monthly expense reporting within Concur

Create and maintain accurate files for the Executive Team

Prepare outgoing mail and FedEx packages

Prepare and maintain organizational chart for the organization

Maintain CRM database

Act as an ambassador and liaise with internal teams, board of directors, business associates, vendors and business partners

SKILLS AND QUALIFICATIONS:

3-5 years of Administrative Assistant experience

Bachelor's degree (or Associate's degree in a relevant field) is preferred

Strong project management skills and the ability to multi-task on multiple projects simultaneously

Strong written and communication skills

Proficiency in Microsoft Office including Word, PowerPoint and Excel

Proficiency in Concur or similar expense management system

Strong organization and time management skills

Strong analytical and problem-solving skills

Must be able to maintain a high degree of confidentiality

Employee Perks & Benefits

• Medical, vision and dental plans (multiple options to choose from)
• Discretionary/performance year-end bonuses
• 401(k) with a company match
• Up to $2,500 for tuition reimbursement towards work-related coursework
• Take advantage of the Family Resource Fund - $500 annual reimbursement for child/children's education or extra curricular activities
• Employee assistance program
• Life and disability insurance
• Flexible spending account
• Health savings account
• Pet, legal and identify-theft insurance

MAXX Properties is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, among other things, or as a qualified individual with a disability. Equal Employment Opportunity is the law.#HP123