What you ll do:
- Commercial Operations Team Support
- Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested.
- Manage and reconcile team P-card expenses
- Work closely with the department s Executive Assistant to provide support and assistance to the overall Commercial Operations team
- Provide support for internal events team as needed, such as Kid s Day, Townhalls, etc.
- Manage internal and external visitor registration and day-off logistics inclusive of meet room booking, F&B delivery, and meeting materials. Administrative Support for Commercial Operations Leaders:
- Calendar management and support as needed o Schedule and coordinate team meetings and webinars
- Coordinate travel arrangements within company guidelines and manage itineraries
- Assist with processing timely and accurate travel & expense reports
- New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)
- Maintain confidentiality in all aspects of client, staff, and vendor information o
- Maintain department files, lists, archives, etc. o Help to ensure timely response to departmental inquiries
- Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing
- Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
- Create and modify documents such as invoices, reports, memos, letters and agendas
You ll be successful if you have:
- Detail-oriented, organized, and able to multi-task while meeting deadlines
- Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
- Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
- Ability to work effectively with others to help achieve goals
- Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
- Strong initiative, organizational abilities, attention to detail and accuracy
- Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities
- Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders
- Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint)
Required Qualifications/Experience:
- College degree preferred or equivalent experience
- 2+ years of administrative work experience, preferred
- Experience with a global organization with the ability to work across departments strongly recommended
Requirements:
Possible Right to Hire
Must be in-person Tuesday, Wednesday, Thursday. Mondays & Fridays are remote