A pharmaceutical company in New Jersey is currently seeking a new Administrative Assistant for a promising opportunity with their growing team. **This is a hybrid opportunity asking the candidate to report in at least on Tuesday-Thursday weekly.**Responsibilities:
- Complete travel bookings calendar management invoicing meeting planning and general administrative support.
- Prepares and maintains files according to established guidelines, with limited supervision.
- May be required to create packets of information; develops standard documents according to established guidelines, drafts and edits basic communication with some complexity and assists with mailings which may including mass merges from database software reports; responds directly to routine inquiries.
- Confirms internal and external appointments for individuals, greets external visitors, answers external phone calls and directs appropriately with limited supervision.
- Implements projects or process improvements with supervision.
- This person will support the entire medical organization.
- Will order food, write agendas and will be meeting and collaborating with Sr. Leaders who are typically on site.
- This person MUST be able to lift up to 30 lbs as they will be responsible for setting up and breaking down meeting rooms. Moving tables and chairs, etc.
Qualifications:
- Must be proficient with Microsoft Office suite.
- Ability to format Powerpoint, use Excel.
- Must be well organized and able to manage more than one project at one time.
- Experience with Ariba Smartsheets and Concur is strongly preferred.
- High school diploma or equivalent required.
- Associate degree preferred; or equivalent work experience.