Administrative Assistant
: Job Details :

We are seeking a highly motivated, self-starter who can provide effective support and organization to multiple Senior Leaders of the ASML organization in Wilton, CT.This position may require access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R.730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require the Company to proceed with candidates who are immediately eligible to access controlled technology.You must be work authorized in the United States without the need for employer sponsorship.Roles and ResponsibilitiesManage the calendar for multiple Senior LeadersTake and distribute meeting minutes as requiredCoordinate all travel for multiple Senior Leaders and on occasion their direct staffMaintain effective and cooperative professional business relationships with all levels of management, employees, and outside companiesAct as a liaison, problem solver and facilitator as the first contact for multiple Senior LeadersWork with sector stakeholders to align budget to business needs including department expenses, business meetings, luncheons, dinners, etc.Manage all Staff Quarterly, and Offsite meetings which may include logistics, agendas/materials, onsite support and event managementMaintain confidentiality of all corporate, personnel and research mattersIndependently manage multiple projects and determine priorities in a rapidly changing environmentSupport and monitor Program Review meetings including conference room booking and eventsAssist planning of program or team celebrationsCoordination and alignment with offices in the Netherlands and AsiaPerform responsibilities with a high degree of discretion and initiativeWork in collaboration with other support staff as needed to meet the business needContribute to the team by living the corporate values of challenge, collaborate, careEducation and ExperienceBachelors Degree required5 years of administrative/office support experience, prefer 2-3 years of experience at the executive levelExperience working in matrix organizations or technical/engineering companiesProficiency in Microsoft Office: Outlook, Word, Teams, Excel, PowerPointExperience maintaining SharePoint files and sites a plusExperience interacting in both digital and in-person collaboration settingsSkillsAttention to detail and continuous improvement mindsetSelf-motivated and flexible to changing prioritiesProactive attitude and willingness to take ownership of tasks and deliverablesEffective team player, decisive, able to set priorities, give direction, influence without power, and be creative in managing a large and diverse range of stakeholdersMaintains personal effectiveness and people focus under pressure, high speed of change and uncertaintyTeam player, enjoys working in multidisciplinary and multicultural teams with the ability to work independentlyCommitment to being hands on, getting things done and taking ownershipOther InformationThis position is located on-site in Wilton, CT. It requires onsite presence to attend in-person work-related events, trainings and meetings and to further ensure teamwork, collaboration and innovation. (Important to insert additional onsite language specific to the role: i.e., inspection, specific training and supervision, etc.)A flexible workplace arrangement is available for remote work up to two days a week.Role within OfficeResponsibilitiesRoutinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch. Occasionally required to move around the campus.Occasionally lift and/or move up to 20 pounds.May require travel dependent on business needs.Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Diversity and inclusionASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.Need to know more about applying for a job at ASML? Read our frequently asked questions.Request an AccommodationASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and/or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to ...@asml.com to initiate the company s reasonable accommodation process.