Job Description:
- This role will support the US Leadership team in all administrative areas to include calendar management, T&E, meeting planning and support, budget, and coordination with other administrative assistants to meet the needs of the larger team.
- Provide administrative support to the US Leadership Team, including complex calendar management, meeting room management, travel and expense report support.
- Schedule and coordinate, 1:1s, department meetings, as needed some meeting management and logistics
- Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
- Manage Purchase Order's through the Ariba, also working with budget coordinator in tracking payment of invoices as requested.
- Support different marketing optional projects and initiatives as needed.
- Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.
- Maintain organizational relationships with Leadership Team, Marketing Team and External Vendors
- Primarily office based desk work location
Qualifications :
- Minimum Associate degree with 1-2 years' experience
- 2-3 years of relevant work experience
- MS Word, Excel (pivot tables, Vlookup), and PowerPoint
- Time Management skills
- Outlook Calendar Management
- Concur experience preferred
- Budget experience preferred
Benefits: Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics. Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st. Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification. Synectics is an equal opportunity employer.