Contracts Administrative Duties:
- Contract Management: Receive and review contract awards and change order authorizations for completeness. Follow up with project teams for any missing documents or information.
- Document Compilation: Compile all necessary documents into a single PDF for routing and approval.
- Approval Routing: Route contract awards and authorizations via DocuSign for internal approvals.
- Document Storage: Download fully signed approvals and save them to the server.
- Purchasing Uploads: Upload fully signed approvals and executed contracts/change orders to the purchasing system.
- Contract Tracking: Implement and maintain a weekly status report to circulate to job teams, tracking the progress of contract approvals and executions.
- Vendor Management: Add new vendors to the purchasing system, save W-9s and Business Partner Questionnaires to the server, and perform new vendor searches using SanctionCheck.
- Record Maintenance: Maintain accurate and organized files for each agreement, including contracts and change orders.
Executive Administrative Support:
- Client Billing Tracking: Monitor client billing processes and follow up with teams for status updates.
- Document Management: Manage and organize project reports and other critical documents.
- Access Requests: Handle access requests for various software systems.
- Report Assembly: Assemble and prepare reports for executives.
- Meeting Coordination: Schedule and coordinate meetings for executives.
- Insurance Management: Request insurance certificates and track policy statuses.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)