Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic - We Should Talk! ? As an Administrative Assistant, you will assist with and participate in various administrative and/or office management duties as established and/or needed. This position is responsible for assisting the Office Manager and/or the Program Director with the overall administrative functions of the school. ? Responsibilities Include:
- Assisting with or performing receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person.
- Assisting with processing all incoming/outgoing mail for the agency; receiving courier packages, picks up and routes incoming mail to appropriate persons, and preparing outgoing mail and correspondence, including email and faxes.
- Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment.
- Making copies of correspondence and other printed materials.
- Assisting supervisor with organizing and maintaining all various school and office files.
- Assisting supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents.
- Assisting supervisor in performing necessary and specific functions as designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner.
- Assisting supervisor as needed in preparing various reporting and record-keeping requirements including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping.
- Participating and/or assisting with other school functions, activities, or tasks as requested by supervisor.
- Participating, performing, or assisting with other duties or tasks as assigned.
? Qualifications Required:
- Associate's degree or higher in relevant field.
- Minimum one year prior experience working in an administrative role, preferably in an education setting.
- Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the general public.
- Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles.
- Highly skilled in the utilization of computers including Microsoft applications such as Word, Excel, Outlook, and PowerPoint.
Spectrum Center Schools is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults. For more than 45 years, and in partnership with over 235 school districts nationwide, we have helped change the direction of more than 240,000 student lives! Learn more about our history, our mission and the program services we provide by visiting the links below:
As a member of the ChanceLight family, you will be provided with the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment! ? Perks and Benefits Include:
- Comprehensive Medical, Dental and Vision Plans
- Virtual Medical Visits
- Health Savings Account
- Paid Time Off
- School Hours and Paid Holiday Schedule
- Company Paid Life & Disability Insurance
- 401k Options
- Legal Insurance
- Pet Insurance
- Employee Assistance Program
- Employee Discount Program
- Opportunities for Growth & Development
- And So Much More!
If you're ready to start changing the direction of students' lives by providing them the opportunity to create successful, independent futures - This Is Your Chance! Join us and start making a genuine difference in the lives of children today! Careers, With ChanceLight Work. With Purpose. Copyright © 2024 ChanceLight Behavioral Health, Therapy, & Education, a ChanceLight® company*Benefit plans and eligibility requirements may vary based on role and employment status. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)