Salary : $5,158.09 - $6,912.33 Monthly Location : 311 Vernon Street, Roseville Job Type: Full-Time Regular Job Number: 202400173 Department: Human Resources Division: HRD Human Resources Opening Date: 08/30/2024 Closing Date: 9/16/2024 11:59 PM Pacific Bargaining Unit: Confidential DescriptionJoin a Dynamic City Team! Grow your career with the City of Roseville Human Resources team in the role of Administrative Assistant. The City of Roseville seeks an experienced Administrative Assistant who possesses strong attention to detail, problem solving, organization, exceptional time management, communication and project management skills. The ideal candidate will be resourceful, remain composed under pressure, and be committed to high-quality support to the Director. The current vacancy will be supporting the Human Resources (HR) Director, and several managers in HR, so the ability to foster positive relationships with key stakeholders, including personnel board members, senior executives, labor representatives, and employees, representing the Director's interests professionally and effectively are fundamental to this position's success. This position also supports the Employee Recognition Committee and Inclusion Committee to contribute to a rewarding and meaningful employee experience. If you are seeking a fast-paced position, on a collaborative HR team that thrives on process improvement and in which you can grow professionally in an inclusive and fun work environment, this is the job for you. Come join a talented, innovative city team that delivers high quality customer service to the Roseville community. We're proud that the city receives each year for a variety of distinctions-from best place to raise a family, start a business, buy a first home, and retire, to most playful city, healthiest city, and one of the lowest cost places in California to do business. At a minimum, candidates must possess three years of progressively responsible administrative support experience and an Associate's degree or the equivalent of 60 semester units (2 years of additional experience can substitute for education). We hope you embrace the opportunity to join an exceptional city government and human resources team. Filing Deadline: Monday, September 16, 2024.The interview process: Top candidates will be invited to phone interviews scheduled between September 23 and October 4. Interviews are tentatively planned for the week of October 14-18, 2024; and finalist interviews will be held between October 21-24, 2024. What the City of Roseville Offers:
- CalPERS pension
- Up to $2,265 per month toward excellent health and welfare benefit options
- Competitive vacation and sick leave programs
- 10 paid holidays, 2 floating holidays - Plus 45 hours of additional personal leave time
- Opportunities to train and promote
- And more...
The current vacancy is a regular, benefitted and full-time position; however, the employment list that will be established from this recruitment may be utilized to fill future regular, limited-term, or temporary vacancies in the City for the duration of the list. The normal work schedule is Monday through Friday, 8:00am - 5:00pm; a flexible schedule may be available. The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. Examples of Duties For a detailed and complete job description, click here. Supplemental InformationADDITIONAL INFORMATION: Detailed information on the City of Roseville recruitment practices can be reviewed on the page. The City of Roseville defines accredited college or university as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States:
- Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website.
- Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at or
- A copy of the foreign credential evaluation verification can be attached to the employment application.
- If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification, will be eliminated from further consideration.
SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website Benefits currently include:
- Health, dental, and vision insurance benefits
- Cafeteria plan, plus City paid Flex credit
- Life insurance (City paid and optional supplemental employee paid)
- Flexible spending accounts for dependent and health/medical costs
- Employee assistance plan
- Retirement savings plan
- Deferred compensation plan(s)
- Short-term and Long-term Disability employee paid plans
- Educational reimbursement
- Vacation leave, sick leave, personal/management leaves
- Holiday pay (plus two floating holidays annually)
- Bilingual pay
- Longevity pay
GENERAL BENEFITS: A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually. 01 Your response to the supplemental questions 3-6, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the Work Experience section of this application. Responses to the supplemental questionnaire that are inconsistent from your Work Experience section in the application will not be scored. I understand and agree with the above instructions.
02 Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. 03 Please identify below how your qualifications meet the minimum requirements of the Administrative Assistant classification.
- I possess an Associates degree or the required equivalent of 60 semester units (90 quarter units) and 3 years or more of general administrative support experience.
- I possess 5 or more years of general administrative support experience.
- Neither of the above.
04 Please identify how many years of specific administrative support experience you have that involved coordinating manager calendars/meetings, preparing agendas and complex documents, crafting announcements, onboarding new employees, planning, coordinating and setting up for meetings or large employee events (i.e., 50+ employees).
- None
- Less than 2 years of experience
- 2-5 years of experience
- 5-10 years of experience
- 10+ years of experience
05 Please identify how many years of executive assistant experience you have supporting an executive level manager (i.e. director, VP, President, or CEO) that involved busy calendar, meeting preparation, travel arrangements, and email management responsibilities, in addition to preparing and reviewing complex documents, taking meeting minutes, planning for large employee events, preparing and managing budgets and contracts.
- None
- Less than 5 years of executive level administrative assisting experience.
- 5 to 10 years of executive level administrative assisting experience.
- More than 10 years of executive level administrative assisting experience.
06 Please identify your highest level of education:
- High school diploma or GED
- Associate's degree
- Bachelor's degree
- Master's degree or higher
07 Please briefly describe the most memorable customer service experience you created (no more than 5 sentences). 08 Please identify 3 words that describe the qualities that have made you most successful in your administrative support positions. Required Question