JOB DESCRIPTION The Administrative Assistant provides administrative support to the central finance team, primarily supporting the global Internal Audit ( IA ) and Investor Relations ( IR ) functions. In addition, provides administrative support to the global tax and central controlling teams. Administrative Assistant responsibilities include, but are not limited to:
- Arranging travel, obtaining travel Visas (for global team), expense reporting, scheduling appointments, coordinating meetings and events
- Recording meeting minutes
- Assisting with the onboarding of new employees globally
- Preparing purchase requisitions/SOWs/requesting POs/MSAs, accounts payable invoicing for vendors
- Preparing and issuing IA Reports, maintaining KPIs for IA department, preparing presentation materials for IA, and other general office administration.
- Coordinate and support all Investor Relations events (conferences, onsite visits, earnings reporting, and one-on-one IR calls). Maintain detailed IR calendar.
- Develop communications with analysts and investors around IR events. Coordinate with CEO/CFO staff on C-suite involvement in IR events.
The Administrative Assistant is responsible for working with confidential and sensitive information.
- Proven interpersonal skills and the ability to work as a team player.
- Demonstrated ability to pull together professional presentations and other documents rapidly.
- Excellent writing and proofreading skills.
- Proven ability to multi-task and work well under pressure and deadlines.
- Highly proficient and professional in dealing with and coordinating events with all levels of the organization.
- Experience in working and communicating with employees, leaders and customers.
- Proven organizational skills and ability to effectively manage calendars, international travel itineraries and phone calls.
- Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.)
- Proficient in MS Word, Excel, PPT and Outlook
- Ability to travel (locally) as needed.
- Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.
- Proven ability to handle sensitive information confidentially.
- Integrity, accountability and high ethical standards.
QUALIFICATIONS - Three or more years of administrative experience, preferably in a large, global enterprise.
- Valid driver's license and transportation.
PRIMARY LOCATION Central Tech Unit Plymouth MI