Job Type Full-time Description Established in 1963, Gulf Stream Construction Company is a turnkey site contractor based in Charleston, SC operating on projects across South Carolina and coastal Georgia. We build high-quality projects alongside the very best subcontractors while maintaining a cost-efficient, timely approach to our work. If you thrive in a fast paced environment, enjoy a challenge, and want to join a growing, family-owned construction company, we want to meet you! Collaborative. Innovative. Responsive. This is Gulf Stream. The Administrative Assistant provides direct support to the Director of Office Operations by coordinating all administrative activities inclusive of but not limited to handling all incoming calls, office supply orders, communicating with clients, vendors, and all types of business associates. This position provides daily support to Project Coordinators specifically with project start up and monthly billings. Requirements Responsibilities of the Administrative Assistant:
- Welcome visitors by greeting them, in person or on the telephone. Answers and responds to inquiries and directs them to the appropriate in-house staff when applicable.
- Maintain an updated employee directory and utilize this information to transfer incoming calls, give further instruction to others, etc.
- Maintain security by following procedures and notifying employees when visitors have arrived for appointments. Responsible for ensuring the front desk and lobby area are safe, clean, and in good operating condition.
- Track office supplies by routinely checking stock to determine inventory levels, anticipating needs, placing and expediting orders, and unpacking/store received orders.
- Coordinate with vendors and service technicians related to the repair of equipment such as copiers, fax machines, appliances, etc.
- Notify departments of the arrival of daily deliveries of office supplies, overnight mailings, and other business shipments
- Assist with organization and set up of staff meetings, lunch and learns, and trainings
- Assist Project Coordinators with project set up and billings
- Perform other duties as assigned by management
Skills and Abilities of the Project Coordinator
- Ability to adapt, pivot, and multitask in a fast paced environment
- Exceptional time management skills and ability to meet deadlines
- Strong analytical and problem-solving skills
- Excellent written and verbal communication skills
- Detail oriented and highly organized
- Ability to prioritize tasks and to delegate
- Excellent interpersonal skills
Education and Experience Required of the Project Coordinator
- High School diploma required; college degree preferred
- One to three years related experience preferred.
- Working knowledge of office protocol is necessary, to include computer literacy
Benefits available to the Project Coordinator
- Two medical plan options
- Dental, Vision, Disability, Life, Identity, Theft, and More!
- 401K with maximum company match
- Generous Vacation and Sick Time
- Employee development opportunities and tuition assistance
- Paid Parental Leave
- Competitive compensation