Primary Function:The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering, project management and field service teams.Duties & Responsibilities:Employee may be called upon to perform any or all of the following functions:
- Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders.
- Scanning and filing checklists and drawings.
- Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings
- Track all vendor drawings and monitor status updates
- Track comments received and initiate reminders from internal engineers and external clients
- Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents
- Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events
- Coordinate new hire on boarding tasks
- Ability to wear multiple hats supporting all Dashiell departments
- Make travel arrangements as required and update travel calendar
- Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies
- Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
- Ability to stand for long periods of time
- Other duties as required
Minimum Qualifications / Experience:High school diploma or equivalent is required. Associates or Bachelor's degree in Business or equivalent field is preferred. Three or more years of administrative support experience is required; experience in the construction industry is preferred.Skills:
- Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
- Demonstrated attention to detail to accurately complete tasks
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, technicians, sales, and senior management
- Ability to prioritize and work in a fast-paced environment to meet all deadlines
- Ability to work effectively in a team-based environment
- Flexibility for occasional overtime
- Take personal responsibility for the quality and accuracy of his/her work
Physical Requirements:
- This position requires minimal physical effort.
- Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day
- While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.
- Must be able and willing to travel overnight for trainings and/or meetings as required (10%)
- Working extended hours, including weekends, may be required periodically.
- May occasionally lift up to 25 pounds at a time.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.
Equal Employment Opportunity:Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.