Administrative Assistant
: Job Details :

Location: Flint, MIDuration: 6 months with possible contract to hireDescription: Responsibilities:- Fields tenant requests and phone calls and acts as Receptionist- Coordinate conference room scheduling, use and billing- Process rental payments and conducting monthly invoicing- Coordinate with building security and maintenance to serve the building and its occupants- Conduct regular walkthroughs of the building to assess maintenance issues and coordinates with appropriate personnel- Track and follow up regarding Facilities Management, Department of Public Safety and Information Technology Services work orders- Maintain building directories, admittance lists, key inventory, and email lists- Create and assign access cards and keys- Maintain break room, coffee and water services, orders and stocks office and breakroom supplies- Utilize Yardi Property Management online interface to track billing and lease information- Utilize TeamDynamix for internal ticket tracking and customer communication- Use S2 and Milestone Software to maintain a secure environment- Maintains database of space assignments and updates floor plans- Serves as a liaison with facilities and building groups and serves as departmental first point of contact for all facilities issues.Qualifications :- High school diploma or equivalent- 2 or more years of administrative or office management experience- 2 or more years of customer service experience - Some experience in facility management, property management, space planning, space management and food service management is desired- Experience with Yardi a plus.As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.