We have an excellent opportunity for a dynamic full time Administrative Assistant in New York City. The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills. What You'll Do:
- Track, compile, organize and submit appropriate expenses into Chrome River
- Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each event
- Arrange all travel and lodging to and from all locations
- Handle all telephone calls and/or transcribes voice mail messages into emails
- Scans, copies materials for Group
- Monitor emails and respond to those that can be addressed
- Input time into InTapp
- Work with assigned biller who drafts bills for review
- Maintains-inputs and updates contacts and lists
- Prepares, proofreads and processes engagement letters and other correspondence
- Opens new matters
- Performs conflicts checks
- Assists with check processing and records filing for the department
What You'll Bring:
- Office/Clerical Administrative experience is required
- Able to work in the office five days a week, Monday through Friday
- Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
- Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
- Excellent communication skills
- Ability to work autonomously or in a team environment
- Work well under pressure and strict deadlines
- Ability to work overtime if necessary