Administrative AssistantDepartment: Administrative Employment Type: Full Time Location: Duluth, GA Compensation: $21.00 - $25.00 / hour Description Full Circle Restoration (FCR), or Full Circle, is one of the leading providers of disaster recovery and restoration services in the South, and as a wholly-owned subsidiary of Cotton, Full Circle has the added horsepower of complete turnkey solutions. Headquartered in Duluth, Georgia, FCR has been serving the Atlanta-metro area's key industries and helping them restore and rebuild from the damaging catastrophes that have impacted them since 1997. From small to catastrophic losses, Full Circle prides itself in having a specialized first response team with the capability, capacity, experience, and expertise that makes the Full Circle difference. For more information, visit www.FullCircleRestoration.com. SummaryThe Operational Admin Assistant supports the restoration department with essential administrative tasks, ensuring smooth operations. This role involves reviewing ADP, coordinating schedules, overseeing project tasks, and maintaining project data in the IFS system. Key ResponsibilitiesPayroll Management:
- Review and correct payroll entries daily using ADP for the restoration department.
Schedule Coordination:
- Update project schedules with PMs and team members daily (2:00 PM to 3:00 PM) and handle changes for weekend projects when necessary
- Distribute updated schedules by 4:00 PM daily via Microsoft Teams or Power BI
- Communicate with the warehouse manager to ensure materials are prepped for upcoming tasks
Task Management:
- Pull and distribute Purchase Orders (POs) for ACM, labor, and subcontractors.
- Set up and manage Teams chats for new losses or emergency projects, ensuring key team members are included and followed up with.
- Coordinate ACM subcontractors on standby, pending PM approval.
Data Management:
- Assist PMs in entering and verifying project information in IFS.
- Regularly update project statuses and completion dates.
- Monitor project data to ensure proper documentation and processing.
Issue Reporting:
- Conduct regular reviews of projects in IFS, document any issues, and report to the Director of Restoration.
Labor Coordination:
- Work with PMs to schedule labor resources for ongoing projects
Skills, Knowledge and ExpertiseExperience:
- Two plus years of experience working with an operations team supporting administrative task
- Familiarity with scheduling tools like Microsoft Teams and Power BI, and project management software
- Experience in construction or restoration services is a plus
Educations:
- High School Diploma or GED equivalent
Skills:
- Strong organizational and communication skills
- Ability to thrive in a fast-paced environment
- Bilingual would be a plus but not required
Disclaimer: This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested. Equal Opportunity Employer/Veterans/Disabled. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR (877) ###-#### #dnp