Administrative Assistant
: Job Details :

Job Title: Administrative AssistantOrganization: Ali Forney CenterLocation: New York City, NYSalary: $45,000- $50,000About the Ali Forney Center:The Ali Forney Center (AFC) is a non-profit organization dedicated to providing housing and support services to LGBTQ+ homeless youth in New York City. Our mission is to empower young people to live independently and achieve their full potential.Position Overview:We are seeking a highly motivated, proactive, and organized individual to join our team as an Administrative Assistant. Reporting directly to the Special Projects Manager/Executive Assistant, this role will play a crucial part in maintaining efficient administrative operations within the organization. In addition to handling traditional administrative functions, the successful candidate will provide key support to the Special Projects Manager/Executive Assistant in facilitating the smooth functioning of the Executive Team.This position requires employee to work four days a week in the office and allows them to work one day remotely. This hybrid work schedule combines the benefits of in-person collaboration and the flexibility of remote work, providing a balanced approach to professional and personal needs.Key Responsibilities:1. General Administrative Support: - Greet visitors, respond to emails, voicemails, and handle incoming calls. - Schedule and coordinate meetings, conferences, and appointments. - Prepare and distribute internal and external communications. - Reconcile expenses2. Document Management: - Maintain organized and up-to-date physical and electronic filing systems. - Assist in drafting and editing documents, reports, and presentations.3. Logistical Support: - Coordinate travel arrangements - Assist in event planning and logistics for meetings and special projects.4. Data Entry and Record-Keeping: - Input data into databases and ensure accuracy and completeness.- Assist in maintaining records related to organizational activities.5. Executive Team Support: - Provide proactive support to the Special Projects Manager/Executive Assistant. - Assist in preparing materials and briefs for executive meetings.6. Collaboration and Communication: - Work collaboratively with other departments to ensure smooth information flow. - Act as a liaison between the Executive Team and various departments.Qualifications:- Proven experience as an administrative assistant or in a similar role.- Excellent organizational and time-management skills.- Strong written and verbal communication skills.- Proficient in Microsoft Office Suite and other relevant software.- Ability to handle confidential information with discretion.- Flexibility to adapt to changing priorities and deadlines.- Knowledge or interest in LGBTQ+ issues and homelessness advocacy is a plus.The Ali Forney Center is an equal opportunity employer. We encourage candidates of all backgrounds to apply.