Position Type: Secretarial/Clerical/Administrative Assistant IDate Posted: 5/31/2024Location: Covington Partner/Title OneCOVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT POSITION DESCRIPTION POSITION: ADMINISTRATIVE ASSISTANT SCHOOL/PROGRAM: COMMUNITY & FAMILY ENGAGEMENT DATE POSTED: MAY 31, 2024 APPLICATION DEADLINE: POSITION WILL BE FILLED AS SOON AS POSSIBLE Covington is on the largest independent school districts in the state of Kentucky, serving approximately 3,800 students. Our district consists of an early childhood center, five elementary schools serving kindergarten through 5th grade, a middle school serving grades 6-8, a high school serving grades 9-12 (includes a career-tech school and an alternative school), and an adult high school serving students ages 16 and above. We are the most diverse school district in Northern Kentucky, with students from an array of social, economic and ethnic backgrounds. We engage families, business leaders and community members to assist as students make their way through Covington Schools. Covington has proud traditions in academics and athletics. We are the only district in Northern Kentucky that offers the prestigious International Baccalaureate program, where students can complete university-level work while still in high school. We also offer other avenues for students to complete college courses for dual credit. The students served by our system are racially, economically, and educationally diverse. We welcome parents, community members and business leaders to help us reach our goals and to join us as we guide our students to Dream, Achieve and Succeed. JOB SUMMARY:
- Provides high-level administrative support to the Director of Community and Family Engagement. Works as an integral member of the Department and Covington Partners team, providing direct support to the Director while also providing support to all staff for the advancement of our mission, vision, and goals.
QUALIFICATIONS:
- Five years' related experience, preferred.
- Demonstrated high level of organizational skills.
- Demonstrated ability to build relationships with diverse stakeholders.
- Demonstrated ability to handle sensitive and confidential situations with diplomacy.
- Excellent verbal, written and interpersonal communication skills.
- Proficiency with current technology for performance of duties, including Microsoft Office Suite and Google Suite.
PERFORMANCE RESPONSIBILITIES:
- Maintains Director's appointment schedule by planning, scheduling meetings, and ensuring the Director has necessary information and/or materials for meetings and events.
- Support development of Director's reports and presentations.
- Arrange registration and travel arrangements for meetings, conferences, and conventions.
- Plan and schedule time, facilities and equipment/services for meetings, workshops, and special events (order food, confirm room layout, print materials for events such as Poverty Simulation, KIP Survey, etc.).
- Provide onsite support for in-person and online meetings/trainings, supporting and anticipating the needs of staff, community partners, and participants.
- Manage and collect mail delivered to agency post office box, distributing in a timely manner.
- Assist with fundraising event planning and follow up tasks, including maintaining current donor database.
- Provide assistance with Covington Partners' audit.
- Assist with employment paperwork, including bi-monthly timesheets, Payroll Partners, and scheduling evaluations.
- Review, monitor, and order office supplies. Oversee maintenance and ensures operation of office equipment; order maintenance when necessary.
- Attend and participate in school, district, and community committees.
- Participate in training to develop and enhance skills to meet job duties.
- Additional related duties as identified by the Director.
RESPONSIBLE TO: Director of Community & Family Engagement/Executive Director of Covington Partners CONTRACT: 220 days - 35 hours/week SALARY: $139.30-$218.99/daily; based on experience APPLICATION PROCEDURE:
- Complete the online application at:
- Complete the Classified application.
- Please direct questions about the online application process to Aisha Payne at 859-###-#### or ...@covington.kyschools.us.
- This position will be filled as soon as possible. All applications will be evaluated and screened.
- For information regarding the position contact Stacie Strotman at ...@covington.kyschools.us.
An Equal Opportunity Employer29-2425-000