Location: all cities,NC, USA
The Administrative Assistant provides comprehensive support to ensure the efficient operation of the office. This role involves handling administrative tasks, coordinating office activities, and assisting with various projects to facilitate smooth day-to-day operations.
Key Responsibilities:
Answer and direct phone calls, emails, and correspondence.
Maintain and organize office supplies, equipment, and inventory.
Schedule and coordinate meetings, appointments, and travel arrangements.
Manage and update filing systems, both electronic and paper-based.
Ensure the office environment is well-maintained and organized.
Administrative Support:
Prepare and edit documents, reports, and presentations.
Assist with the preparation of meeting agendas and take minutes during meetings.
Handle confidential information with discretion.
Process and manage incoming and outgoing mail and deliveries.
Support departmental projects and initiatives as needed.
Customer Service:
Maintain accurate records and databases.
Input and update information in company systems.
Generate reports and summaries as required.
Coordination and Communication:
Liaise with other departments to ensure seamless communication and workflow.
Coordinate with external vendors and service providers.
Assist with the onboarding of new employees and facilitate training as needed.
Qualifications:
High school diploma or equivalent; associates or bachelors degree in business administration or related field preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Demonstrated ability to handle sensitive information with confidentiality.