Administrative Assistant
: Job Details :

We are seeking an Administrative Assistant to provide high-level support to senior leadership in a fast-paced, results-oriented environment. This role will manage complex calendars, coordinate meetings and events, handle communications, and provide administrative support for various organizational needs.

Key Responsibilities:

• Proactively manage senior leaders calendars, including scheduling meetings, resolving conflicts, and anticipating needs in a matrixed organization.
• Plan and coordinate team meetings and events, including venue selection, catering, A/V resources, tracking expenses, and material preparation.
• Draft, contribute, and edit communications, managing distribution lists and sending communications on behalf of leadership.
• Book domestic and international travel, secure visas, and manage travel profiles.
• Track and submit expense reports, ensure team adherence to policy.
• Assist with the onboarding and offboarding process, including equipment procurement, space planning, and scheduling.
• Produce high-quality PowerPoint or Keynote presentations.
• Create and maintain organizational charts.
• Assist leadership with budget tracking as needed.

Qualifications:

• Minimum of 3 years of administrative experience supporting senior leadership in a large organization.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook), Slack, Box, Concur, and Zoom.
• Experience managing international meetings, time zones, and larger-scale events.
• Event management experience, including working with vendors, tracking expenses, and coordinating logistics.

About Brickred Systems:

Brickred Systems is a global leader in next-generation technology, consulting, and business process service companies. We enable clients to navigate their digital transformation. Brickred Systems delivers a range of consulting services to our clients across multiple industries around the world. Our practices employ highly skilled and experienced individuals with a client-centric passion for innovation and delivery excellence.

With ISO 27001 and ISO 9001 certification and over a decade of experience in managing the systems and workings of global enterprises, we harness the power of cognitive computing hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world and make them successful. Our always-on learning agenda drives their continuous improvement through building and transferring digital skills, expertise, and ideas from our innovation ecosystem.