Location: Tallahassee,FL, USA
Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.
Essential Duties & Responsibilities:
* Greets and directs clients and visitors.
* Answers phone calls and emails in a timely manner.
* Manages company telecommunications network and communicates with answering service.
* Makes appointments and referrals
* Manage data in spreadsheets and reports
* Creates and maintains office related records and reports
* Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
* Maintains the integrity and confidentiality of confidential employee or departmental files.
* Receives, records, and distributes packages and mail.
* Manages key vendor accounts, supply inventory, and submits invoices for payment
* Compiles budget data and maintains financial records as requested.
* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
* Assists with projects and event support
* Assists other departments as needed
* Assists with Customer relations
* Assists with Contract creations
* Manages all branch Fire Alarm Invoicing
* Perform other duties assigned by management.
Education/Qualifications:
* Bachelor or Associate degree or equivalent work experience.
* Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
* Ability to type at least 50 wpm.
* Ability to proofread.
* Proficient in Microsoft Office Suite or similar software.
* Basic understanding of office equipment.
* Basic understanding of clerical procedures and systems such as recordkeeping and filing.
* Ability to work independently and identify and solve problems.
* Ability to organize and prioritize work.
Other Duties:
* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
* Performs other duties as assigned.
Physical Requirements:
* Prolonged periods sitting at a desk and working on a computer.
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Benefits and Perks:
* Excellent pay
* Medical, dental, vision
* Company paid life insurance
* Company paid short term disability
* 401K with employer match
* Paid vacation and company holidays
* Company vehicle (if job applicable)
Pye Barker Fire and Safety is an Equal Opportunity Employer