Location: New York,NY, USA
The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Temporary Part-time Administrative Assistant in the Administrative Operations Division. The Administrative Assistant will work closely with the Director of Administrative Operations and perform confidential and complex work in functions of the division which include Personnel, Budget, Procurement, Payroll and Timekeeping. This role will last approximately 10 months.
The duties will include but not limited to:
* Personnel Assistant
* Serve as a timekeeper
* Process and tracking procurements and vendor payments
* Assist with the internship programs
* Handles office tasks for the Executive and Operations offices
* Serves as Receiving Clerk
* Monitors Supply inventory
* Serves as Liaison / Point person on initiatives, as assigned
Work Location: 31 Chambers Street, New York, NY 10007
Day - Part-Time - Up to 34 hours per week. Due to the necessary support duties of this position, the candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.
NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
APPOINTMENTS ARE SUBJECT TO THE OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.
Minimum Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.
Preferred Skills
* Proficient in NYCAPS, CityTime, PMS, and CHRMS applications - Budget, Procurement, Contracting, FMS, and PassPort experience preferred - Demonstrable attention to details - Ability to work independently and with a team - Proficient in Microsoft Suite - Word, Excel, Adobe and Etc.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.