Location: Hornell,NY, USA
We have an exceptional Administrative Assistant opportunity for one of our portfolios. As a core member of the team, you be responsible for coordination of supportive services for the Facility Manager and staff.
As a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company, Owens Realty Services continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry. As an Administrative Assistant you will interact with professionals throughout the organization giving you exceptional opportunities for career enrichment. In this role, you will report to the Facility Manager of the portfolio.
Here is what you can expect in this role.
Responsibilities will include:
* Support team members and clients with account correspondence, reporting and budgeting.
* Financial - Ensures that invoices are received in a timely manner from vendors and for coding of invoices for submission to the internal Accounting department for payment. Tracks invoices and expenses to ensure budget compliance.
* Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
* Manage vendor files.
* Ensure adequate supplies of uniforms are available for new hires.
* Assists in the completion of weekly and/or monthly reports on maintenance, scheduling, work orders and other on-site activities.
Job Abilities and Skills:
* A minimum of 3 years' experience within an administrative support role
* Excellent communication and customer service skills, including strong writing, speaking and listening skills.
* Excellent computer skills and above average knowledge of office software packages (Word, Excel, PowerPoint, Outlook, etc.).
* Solid attention to detail.
* Data entry skills
* Ability to operate equipment such as copy machines, fax machines, personal computers, scanners and other office machinery.
* Confident positive attitude.
* Excellent organizational skills.
* Ability to multi-task and work in fast-paced environment.
* Confident positive attitude.
* Willingness to do whatever is necessary to assist team and support company policies and procedures.
* Requirement: Successful Drug screen & criminal background check.
Education, certification and/or license requirements:
* High School Diploma or GED equivalency. Higher education or formal training preferred.
Physical Requirements:
* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle or feel objects and tools or controls; reach with hands and arms; climb, stoop, kneel or crouch; and talk or hear.
* The employee must regularly lift and/or move up to 15 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.