Location: all cities,FL, USA
Position: Administrative Assistant
Location: Daytona Beach, FL
Salary Range: $32,700.00+DOE
Employment Type: Full-Time, Non Exempt
Department: Administrative
POSITION SUMMARY
Greet and direct visitors and answer incoming telephone calls. Under general supervision, provide diverse administrative support to management including receptionist, clerical, and project-based work. Requires judgment and comprehensive knowledge of applicable operations. Demonstrate a professional agency image through in-person and phone interaction.
PRINCIPAL DUTIES AND RESPONSIBILITIES
* Answer incoming telephone calls and direct calls to the appropriate person/department; take messages as needed.
* Greet clients and visitors. Screen people seeking access to the offices.
* Book conference rooms inside and outside of the agency.
* Sort and distribute mail daily; prepare outgoing mail and packages.
* Perform other miscellaneous clerical duties, such as photocopying, faxing, filing, data entry, maintaining records, etc.
* Maintain adequate office supplies and keep office organized.
* Reserve car rental and travel for staff.
* Place purchase orders through Amazon and other vendors.
* Reconcile invoices and credit card statements.
* Maintain storage for children's belongings. Coordinate with outside vendor.
* Maintain various spreadsheets for tracking purposes.
* Support Staff in assigned project-based work.
* Participate in Safety Committee.
* Run errands and assist with special projects from the Executive Office Manager and Chief Officers as needed.
This list of essential duties is not intended to be exhaustive. Community Partnership for Children reserves the right to revise this job description as needed to comply with actual job requirements.
EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, skills, and abilities):
.
* Two years administrative support work experience
* Proficiency in Microsoft Office
* Ability to type 50-60 wpm.
* Ability to manage multiple tasks.
* Ability to maintain confidentiality of sensitive data.
* Ability to operate office equipment such as a copier, fax machine, multi-line telephone system.
* Good verbal and written skills
* Strong organizational skills
* Strong interpersonal skills
* Time management and organizational skills
* Ability to speak, read and write English at the college level.
* Previous work experience in a non-profit organization, preferred.
EDUCATION REQUIREMENTS
REQUIRED:
* High School Diploma or GED equivalent
LICENSES AND CERTIFICATIONS
* Possess a current Background Clearance Screening Letter as required by DCF; and successfully complete the background screening requirements for Community Partnership for Children.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Employee will work in an office/clerical environment. The employee will work seated with recurrent need to walk, stand, and bend from the waist. Occasional light lifting, stooping, and climbing may be required. Occasional local travel.
GENERAL INFORMATION
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee. Employment at Community Partnership for Children is at-will and either party can terminate the employment relationship at any time, with or without just cause.