Location: all cities,CA, USA
WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT
IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.
The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants andcommunity members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.
The City of Torrance is recruiting for detail-oriented Administrative Assistants with a strong focus on customer service to be part of the Torrance Team!
The Position
Administrative Assistants play a key role in supporting a department's mission to provide a superior level of public service and interdepartmental support in the most practical and competent manner possible. As a key ambassador to the department's mission, this position is critical in its contributions to productivity. This position performs advanced administrative and clerical duties requiring independent judgement and discretion and may provide training and/or direction to less experienced office support staff.
The Administrative Assistant position is utilized throughout multiple departments in the City. The current vacancies are in the Police Department and Community Services Department.
The Library Division of the Community Services Department is seeking a dynamic Administrative Assistant who has exceptional administrative skills to prepare correspondence, agenda items and reports, process invoices, and create purchase orders. The Administrative Assistant must have the ability to multitask and meet deadlines, oversee multiple projects, and provide exceptional customer service to library patrons. This position will answer phones and respond to general inquiries, coordinate special events and activities in the department, provide administrative support to library management, and perform other duties as assigned.
The Torrance Police Department is seeking 3 exceptional Administrative Assistants who will be assigned to the following divisions: Financial Planning, Professional Standards, and Special Investigations.
The Financial Planning Division is seeking an Administrative Assistant who will be responsible for coordinating the purchasing and procurement activities for the Department and serving as liaison with City Purchasing and Finance. This Administrative Assistant reports to the Senior Business Manager.
The Professional Standards Division is seeking an Administrative Assistant who will be responsible for managing orders of materials and ensuring documents related to California POST are updated in a timely manner. This role includes serving as a liaison between multiple entities within the Professional Standards Division to maintain coordination and efficiency.
The Special Investigations Division is seeking an Administrative Assistant who will be responsible for managing documents related to criminal investigations, filing paperwork related to investigations, and updating records in a timely manner. This role includes serving as a liaison between multiple teams within the Special Investigations division to maintain coordination and efficiency.
For more information about the duties of an Administrative Assistant, please click here.Education and Experience
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and skills would be:
Graduation from high school or equivalent and three (3) years of increasingly responsible clerical and customer service experience. Specialized training in office skills and effective use of standard office software is highly desirable.
License and/or Certificates
Possession of a valid California Class C Driver License and safe driving record may be required for assignment to some positions in the classification.
Successful candidates will possess the following:
* Strong attention to detail;
* Excellent written and verbal communication skills;
* Proven track record of handling confidential matters with a high level of discretion;
* Exceptional customer service skills, with a proven ability to address and resolve customer inquiries, complaints, and feedback efficiently and empathetically;
* Demonstrated ability to work well in high pressure situations and effectively handle multiple projects and constantly shifting priorities; and
* Knowledge of financial procedures including invoice processing, budget reconciliation, and purchase order management.
Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. Applications will be accepted on a continuous basis until the position is filled. First review of applications will be those received by Tuesday, October 1, 2024 at 11:59 p.m. If a sufficient number of qualified applications are received by the first review date, there is a possibility that the recruitment may close at that time.
Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following weighted components:
Written Test: Weighted 40% (Tentatively scheduled October 14, 2024)
Panel Interview: Weighted 60% (Tentatively scheduled on October 29, 2024)
Note: The eligible list (list for hire) resulting from this recruitment will be valid for six-months and will be used to fill any future vacant Administrative Assistant positions in any City Department. Visit www.TorranceCA.Govto find out more information about our community.
Applicants with disabilities who require special testing arrangements must contact Human Resources prior to the examination date(s). If you have a disability for which you require an accommodation, please contact us at (310) ###-#### before the test date.
As a condition of employment, candidates must pass a background check. A more thorough background will be conducted for those candidates that are interested in the Police Department. The background will include job and personal references, arrest records, credit history, use of controlled substances, medical evaluations, and a polygraph.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
City of Torrance Inclusion Statement
The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.
The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!