ADMINISTRATIVE ASSISTANT
: Job Details :

Russell Tobin + Associates is currently seeking an Administrative Assistant to support our client's effort to streamline operations and aid in workforce management by supporting 2 Vice Presidents. This is an excellent opportunity to work with a dynamic team and gain valuable experience. Apply today!

Job Title: Administrative Assistant

Pay: $22.00-$25.00/hour | Based on Experience

Duration: 12-month contract | Potential to Extend

Schedule: Monday Friday // 40hrs/week

Location: Hybrid- Plainfield, IL

Position Overview: The Administrative Assistant will handle various office tasks, provide professional assistance through various communication channels, and create a welcoming atmosphere in the workplace.

Key Responsibilities:

• Handle filing, generate reports and presentations, set up meetings, and reorder supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements, including booking flights, cars, hotels, and restaurant reservations.
• Screen phone calls and route callers to the appropriate party, maintaining polite and professional communication via phone, email, and mail.Greet and assist visitors, ensuring a positive experience.
• Utilize computers to generate reports, transcribe meeting minutes, create presentations, and conduct research.
• Anticipate the needs of others to ensure seamless and positive experiences.

Skills & Experience:

• 3-5 years of prior administrative experience supporting senior leadership
• High School Diploma with strong administrative expertise considered; Degree preferred;
• Strong calendar management and travel management skills are essential.
• Proficiency in Microsoft Office Suite, Zoom, and MS Teams.
• Excellent computer skills, especially typing and attention to detail.
• Multilingual skills may be preferred or required.
• A proactive attitude with a desire to create positive experiences for others.

ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.