Position: Administrative AssistantDiocese of GaylordEmployment type: Full-timeLocation: Gaylord, MI
General Summary:This role is assigned to the Office of Faith Formation and the Office of Worship and Liturgical Formation for the Diocese of Gaylord. This position will require a high level of confidentiality and independent judgement while assisting the director(s) with developing, coordinating, and administrating programs across the diocese. Serves as the main contact point for all forms of communication from parishes.
Duties and Responsibilities: - Calendaring of events and meetings; along with prepping materials as needed.
- Assist with vicariate training and workshops when necessary.
- Recommend modern tools to parishes that can be used to improve evangelization efforts.
- Assists the directors in ways to increase evangelization at the parish level.
- Provide inner-office support at the diocesan level for increasing evangelization efforts.
- Maintain master lists of Director of Religious Education, Adult Faith Formation Directors, RCIA Directors, and catechists.
- Assists with preparing monthly evangelization newsletter.
- Collaborate with Director of Faith Formation on ways to support Youth Ministry.
- Support the bishop's evangelization efforts by assisting with the preparation of liturgies across the diocese.
- Collaborate with Director of Faith Formation on ways to build youth groups across the diocese.
- Maintain database of certification for all catechists.
- Assist with planning and promoting diocesan run events.
- Aide in setting up, running, and tracking classes as needed for Center for Catholic Studies.
- Summarize results from surveys and feedback plans.
- Assist in preparation of liturgical materials for special Masses and meetings.
- Maintain email communication with groups when necessary.
- Attend meetings as requested.
- Assist with special projects as assigned.
Qualifications: - Associate's degree in business, administration, or related field preferred, bachelor's preferred.
- A minimum of two (2) years of parish administrative experience preferred.
- Practicing Catholic in good standing with the Church.
- Must have a solid understanding of Religious Education, Faith Formation and Liturgy.
- Experience with Microsoft Office and working knowledge of office equipment.
- Strong organizational skills with the ability to multi-task.
- Time management skills with the ability to prioritize work.
- Excellent verbal and written communications skills.
- Attention to detail and problem-solving skills.
- Handles sensitive information while maintaining strict confidentiality.