Location: Harvest,AL, USA
The Neighborhood at Madison is looking for an Administrative Assistant
The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community Associates, department directors and Executive Director which meet and or exceed Phoenix quality service standards. Key areas of responsibility include assisting the Associate Director with processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and onboarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker's compensation administration, generalist accounting and administration services and support. Responsibilities also include greeting potential residents, families, visitors, managing both external and internal calls, taking and communicating messages; other general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, music and ensuring a pleasant atmosphere.
PRINCIPLE DUTIES AND RESPONSIBILITIES
Resident Care
Refers to the Resident Profile and addendum for every new resident
Assist with facilitating a variety of appropriate and personalized activities which incorporates all dimensions wellness and are available throughout the day and evening with resident care associate participation
Understands the recognition of resident changes in condition, takes appropriate action
Assist residents to and from activity room (s) when necessary
In memory care assist the residents to and from Life Skills and other normalizing life enriching activities and routine and assist with engagement
Sales
Provides an overview of community information to those inquiries in support of the Community Engagement Director in marketing and sales efforts
Ensures that the contact information for all inquiry calls and visits are clearly documented and presented to the Community Engagement Director, Associate Director, and the Executive Director
Structure
Maintains Bistro area in an orderly manner
Assist with Equal Employment Opportunity (EEO) and Worker's compensation matters
Assist with new vendor set up
Inventories and places orders for community office supplies and work room
Logs and distributes invoices to department directors for proper coding and approval
Maintains Tickler Reminder tracking system to monitor and update renewals as appropriate
Assist the Director with establishing and maintaining all personnel files and binders related to employment matters for the required length of time in accordance with state, federal and Phoenix requirements
Training
Completes All Phoenix Academy, job specific training in the timeframe designated Completes all training required by the state or other regulating authorities including ongoing training per regulation
Assist the Associate director with completing all new hire paperwork and administration timely and prepares associate data for payroll and record keeping Processes community associates training and tracking in compliance with Phoenix standards, Phoenix Academy, federal and state regulations Assists with the orientation of new team member including new hire paperwork, overview of Associate handbook and policies and scheduling Phoenix Academy classes
Communication
Participates in creating and maintains a warm professional environment
Participates in regularly scheduled meetings with department directors and associates Maintains appropriate communication with the Associate Director
Possesses excellent communication skills, both verbal and written, and the ability to relate in a positive and professional way to a diverse resident and associate population
Maintains and protects the confidentiality of resident information at all times
Acts as a liaison for all associates and dedicates time each day for associate appointment to explain, assist and support an Associate with any HR, Benefit, payroll concerns
SKILLS AND ABILITIES
Demonstrated ability to schedule and orientate staff
Understanding of infection control procedures
Demonstrate the ability to Plan and Organize
Demonstrate the ability to Multitask and Manage Stress
Proficient in using MS Office and Phoenix applications with the ability to learn new applications Understands advanced directives and end-of-life care
Understands and embraces the assisted living philosophy
Demonstrated knowledge of state regulations. Proficient in using state audit compliance tools
Is proficient in time management skills and adherence to deadlines
Ability to work weekends, evenings and flexible hours, available for our customers at peak service delivery days and times
Requirements:Skills/Qualifications:
Business Office | Administrative
1-year related experience, Associate/bachelor's degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multitask, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.
PHYSICAL REQUIREMENTS
In an 8 hour workday, associate may stand / walk:
Hours at one time: 0 - 2
Total hours/ day: 4 6
In an 8 hour workday, associate may sit:
Hours at one time: 0 - 4
Total hours/ day: 4 - 6
In an 8 hour workday, associate may drive:
30-60 minutes, 1 - 2 times a week
Associate will support / assist: (Maximum lbs)
Frequency: 50 lbs
Occasionally: 150 lbs
Associate will lift / carry (Maximum lbs)
Frequency: 40 lbs
Occasionally: 70 lbs
Height of lift: 3 4 feet
Distance of carry: 30 yards
Associate will use hands for repetitive:
Simple grasping, pushing, and pulling, fine manipulation
Associate should be able to:
Bend: Occasionally
Squat: Occasionally
Kneel: Occasionally
Climb: Occasionally
Reach: Occasionally, 3 feet
PI39e507ead5f1-26289-#######1