Job SummaryThe Administrative Assistant serves as the primary point of contact for guests, clients, and visitors, offering a welcoming and professional environment. This role supports high-level executive administrative tasks for the Executive Vice President (EVP) and other Senior Executive Team (SET) members. The position is located onsite at the Fargo office and requires strong communication skills, the ability to manage multiple tasks, and close coordination with various internal teams.
Key Responsibilities- Greet, welcome, and direct visitors appropriately, ensuring a positive first impression.
- Notify company personnel of visitor arrivals and maintain security protocols by issuing visitor badges.
- Manage all incoming calls, directing them to the appropriate personnel or department.
- Ensure the reception and lobby areas are safe, clean, and presentable at all times.
- Assist with various special projects and contribute to team initiatives as needed.
- Coordinate client visits and leadership meetings, handling room bookings, catering, IT requests, and other logistical needs.
- Manage and maintain complex executive calendars, schedule domestic and international meetings, and organize conference calls.
- Handle complex travel arrangements and process expense reports for executives.
- Reconcile purchasing accounts for operating supplies and other related administrative tasks.
Required Qualifications- Minimum of 5 years of experience in a receptionist, executive assistant, client relations, or customer experience role.
- Previous experience in a large corporate office or manufacturing environment is preferred.
- Strong communication skills with the ability to manage multiple tasks and switch between projects seamlessly.
Preferred Qualifications- Prior experience supporting senior executives in a corporate setting.
- Familiarity with coordinating executive-level meetings and travel arrangements.
- Experience in maintaining a high standard of customer service in a fast-paced environment.