Administrative Assistant
: Job Details :

Executive Assistant needed for New York State run office. This would be a long term consultancy role, fully onsite, Monday through Friday, 9:00am - 5:00pm RESPONSIBILITIES Provide high level of professional and courteous, administrative support and utilize discretion while dealing with highly confidential matters Act on behalf of supervisor as needed, while interacting with the public and also other State Executives and employees Screen incoming calls and correspondence, refer to appropriate staff Prepare various types of office correspondence; letters, memos, emails, and other documents and written procedures Monitor emails, and properly file and save documents electronically as well as manually Conduct research, prepare reports, log payments, and invoices Review paperwork to ensure compliance with policy and procedure and ensure completeness Provide extensive calendar management support Creation of spreadsheets and handle data management Proofread and edit written materials and utilize advanced formatting of electronic communications and document/report creation REQUIREMENTS Knowledge of office administration and management Excellent grammar/spelling, in order to clearly handle all written communications via emails, letters, etc. A minimum of two years of experience working in a fast-paced deadline driven environment Familiarity and proficiency in MS Office Word, Excel, Outlook, SharePoint Excellent organizational and communication skills Ability to work independently as well as with a team, and collaborate with other support staff and management