The Administrative Assistant will support the operational and administrative needs of the department with primary support to the Vice Presidents of DEI & Talent, and their teams. Major responsibilities include calendar and travel management, invoice and expense coordination, office management and meeting coordination. salary: $35 - $40 per hour shift: First work hours: 8 AM - 5 PM education: High School Responsibilities Office Management/Team Support
- Responsible for coding departmental vacation schedules, time off and coordination of all timesheets.
- Create and update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
- Support general office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments.
- Proactively manage daily calendars and resolve scheduling conflict.
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Manage expense reports, coordinate departmental invoices, reconcile capital expenditure requests, and expense accounts. This role will also be responsible for meeting deadlines and policies.
Project Support - Provide ongoing support for special projects and key initiatives
- Run reports proactively and ad-hoc to provide data and insights into talent trends and processes
- Coordinate teambuilding activities
Budget - Manage the tracking of the budget
- Identify and support resolution for any discrepancies
- Invoice management
- Provide support to team with monthly reporting, questions, and guidance
- Support with the administration and systematic inputting for the annual budget review
Skills
Travel Arrangements Organizational Skills Administrative Duties Powerpoint Preparing Agendas Maintaining Calendars Conflict Resolution Expense Reports Project Management Invoices Budget Qualifications
Years of experience: 2 years Experience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ...@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility). This posting is open for thirty (30) days.