Salary: $20.25 - $24.00 Hourly Location : Kaysville 84037, UT Job Type: Full-Time Job Number: 2324-00695 Division: President's Opening Date: 10/15/2024 Closing Date: 10/29/2024 11:59 PM Mountain General Purpose Performs a variety of administrative support and office support functions for the vice presidents. Duties include word processing, creating spreadsheets and presentations, filing, and handling basic correspondence. Assists with scheduling, project planning, process development, travel, research, and document management. Job Focus
Manage day-to-day office operations of the vice president's office. Welcome guests and customers by greeting them, in person or by phone, and answering, resolving, or directing inquiries not requiring the personal attention of the vice president. Make appointments, meeting schedules, and meeting arrangements including facilities, catering, and supporting resources. Coordinates travel arrangements and event registration. Ensure operation of office equipment and maintain supplies. Provide technical writing, proofreading, meeting minutes, documentation, and create presentations to maintain consistency, accuracy, and professional representation of the College. Provide project management and process development assistance. Work efficiently and accurately on multiple projects with competing priorities and deadlines, and complete projects and initiatives in a timely manner. Create and manage professional documents. Demonstrate outstanding verbal, written, and interpersonal communication skills to simplify and contextualize information. Communicate clearly and concisely electronically, orally, and in writing. Maintain current and advanced knowledge and skill of software products required for the position. Mentor, provide leadership to, and coordinate with assistants and clerical support within the college. Serves as backup to the Chief of Staff. Provide back-up coverage in the absence of other assistants. Maintain appropriate and strict confidentiality. Perform other related duties as required. Minimum QualificationsEducation and Experience
- Requires a minimum of high school diploma or equivalent, plus one (1) year of specialized training in business office technology, plus three (3) years of progressively responsible office support experience.
- An equivalent combination of education and experience may fill this requirement.
Knowledge, Skills and Abilities
- Must have highly developed skills in office support and procedures to include office management and scheduling systems, keyboarding (60 wpm), and operation of office equipment.
- Must possess expert skill using Microsoft Word, PowerPoint, Excel, Outlook, plus document publishing using Adobe Acrobat Professional and creative skills in presentation development.
- Must have skill and working knowledge of math and demonstrate etiquette, protocol, and professional discretion.
- Must have strong verbal and written communication, organizational, professionalism, and customer service skills.
- Attention to detail with the ability to manage multiple projects.
- Demonstrated ability to be completely trustworthy and maintain high levels of confidentiality.
- Strong interpersonal skills with ability to develop effective working relationships with supervisors, co-workers, students, and the public.
- Must successfully pass a criminal background check.
Process/Application The College reports all positions to the Department of Work Force Services, posts all positions on the website: , and posts hard copies of all announcements in the Human Resource Office. You can request a copy in room 1081. Verification of a typing score (within last six months) if required, is accepted from the Campus Testing Center. The Davis Applied Technology College complies with all aspects of the ADA and section 504 of the Rehabilitation Act. Any applicant requiring accommodations in the application process must contact the Human Resource Office. Requests should be made three days prior to need. APPLICATION To be considered for employment you must meet the minimum qualifications of the position, submit an EMPLOYMENT APPLICATION, RESUME and COVER LETTER before the closing date. All applicants will be evaluated and ranked on the basis of relevant experience as stated therein. Highest ranking applicants may be invited for a personal interview. Apply online at or in person at: HR Office Davis Technical College 550 E 300 S, Kaysville, UT 84037 EOE The Davis Technical College offers a celebrated culture where people are valued and trusted to provide high quality education to our students and the community. We support our employees with an outstanding benefits package which starts with medical, dental, vision, and life insurance. Employees choose either a traditional health insurance plan or a high deductible plan with a funded HSA. Employee cost for family coverage in the traditional plan is only $71.64 bi-weekly. The high deductible plan for family coverage is $15.56 bi-weekly, and funded with $1918/year by the College. Retirement benefits are employer funded with 14.2% contribution into TIAA 403(b) retirement plan, or the Utah Retirement Systems pension plan. Plus, the College is exempt from Social Security, so an additional 6.2% employer contribution and another 6.2% employee contribution (12.4% total) can go into another 401k retirement account. Paid leave time starts out between 15-21 vacation days per year, plus 12 days paid sick leave per year, and 15-17 holidays per year. Additional benefits includes educational/tuition assistance, exercise gym, plus more. The monetary benefits provided plus and a rewarding work environment, makes the Davis Tech College one of the best places anywhere to work! 01 do you have a high school diploma or equivelant?
02 do you have 5 years of office support experience?
Required Question