Location: Ketchikan,AK, USA
The University of Alaska Southeast Ketchikan Campus is seeking an experienced Administrative Assistant. This position supports the Campus Director, coordinates campus meetings and events, assists with internal and external communications, maintains records and filing systems, and is the campus coordinator for travel. This is a part-time (20 hour per week) position.
To thrive in this role, initiative, organization, and time management skills are essential. You must be able to communicate professionally and effectively with a diverse group of people, both internal and external. Facilitation skills are key to coordinating meetings and special events, including visiting university and community dignitaries. Adaptability and flexibility are also key, as procedures, policies, and priorities can change without warning. The ability to learn new systems quickly is necessary. Additionally, proficient computer skills, primarily in Google suite applications, will serve you well in this position.
Minimum Qualifications:
Some college coursework and one year experience in office/administrative environment, or an equivalent combination of training and experience - OR - three years of progressively responsible office/administrative experience.
An unrestricted Alaska driver's license and clean driving record in compliance with UA Safe Driving criteria.
Position Details:
This position is located on the Ketchikan Campus of the University of Alaska Southeast. This is a part-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.
New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.
Please include a resume, a cover letter, and the names and contact information of three (3) professional references.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
* To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-###-####.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact William Urquhart, Campus Director, at ...@alaska.edu or 907-###-####.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
* Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-###-#### or ...@uaa.alaska.edu / 907-###-#### or ...@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-###-#### or ...@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-###-#### or emailing ...@alaska.edu.