Administrative Assistant
: Job Details :

Job Title: Administrative Assistant

Job Description

We are seeking an Administrative Assistant for our office. The role involves assembling client/project contracts, amendments, and bid documents. You will also provide office support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned. Additional tasks include corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed. You will sit at the front desk and perform typical front office duties like answering phones and greeting visitors. In addition, you will assist in contract preparations, update spreadsheets, assist with bids from contractors, file documents into an online database, help prepare reports, copy and send out technical documents, and handle various other project-related administrative tasks. You will also serve as the office manager, keeping track of supplies, handling work orders with the property management company, coordinating and scheduling office events, and being the go-to person for administrative support.

Hard Skills

+ Previous experience working in a technical industry (construction, engineering, environmental, legal)

+ Experience reviewing contracts or putting together contract documents

+ Proficiency in Microsoft Office, particularly Word for editing and formatting documents

Soft Skills

+ Pleasant personality

+ Dependable and reliable team player

+ Ability to wear multiple hats (receptionist, admin, clerical, data entry, ordering supplies)

+ Strong written and verbal communication skills

+ Ability to work in a professional environment

Work Site

This is a fully on-site position in Evansville, Indiana

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.