JOB STATUS: OPEN POSTING DATE: 09/23/2024 POSTING NUMBER: G24/25.30.67.1 LOCATION: Extended Day POSITION TITLE: Administrative Assistant JOB DESCRIPTION: Human Resources announces an opening for a 1.0 FTE Adminstrative Assistant. This position is a 260-days, Grade G-08 located at Extended Day Department. RESPONSIBILITIES: RESPONSIBILITIES:
- Customer Service :
- Ensure daily coverage of the Extended Day Welcome Center - in-person, email, and phone.
- Assist families with Extended Day registration, family accounts, and program operations.
- Receive and post payments.
- Provide families general information and referrals to other departments in Arlington Public Schools.
- Clerical Support:
- Perform a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software (STARS).
- Provide clerical support to Central Office staff to enter data, file documents, and prepare material for meetings.
- Schedule meetings for Extended Day staff meetings.
- Review monthly purchasing documentation from supervisory staff.
- Assist with scheduling of interviews
- Other duties as assigned.
EXPERIENCE: EXPERIENCE:
- Excellent interpersonal skills and demonstrated ability to communicate effectively with co-workers from administrative offices, field-based school personnel, vendors, and the general public.
- Experience with childcare management systems or student information systems (e.g. Synergy).
- Experience with customer service software (e.g. Zendesk, Webex)
- Bilingual (English/Spanis
QUALIFICATIONS: QUALIFICATIONS:
- Graduation from high school, including or supplemented by courses in keyboarding and computer utilization and office practices.
- Knowledge of clerical practices, preferably in an education or education-related setting; or any equivalent combination of education and experience that would provide the knowledge, skills, and ability to perform the job responsibilities.
- Some college business management course work is preferred.
- Proficiency in Microsoft Word and Excel and Google Docs and Sheets,
- Possess excellent communication skills, both orally and in writing.
APPLY TO: SALARY: Salary based upon 24/25 pay plan. DAYS: