Administrative AssistantDepartment: OfficeEmployment Type: Full TimeLocation: New YorkCompensation: $18.00 - $21.00 / hourDescriptionCadogan Tate NewYork Limited has an open position for a career-orientated Administrative Assistant within the Client Services department. The essential duties of the role is to support the Auction House Team and Client Operations department with general administrative and data entry responsibilities. This role would ideally suit a candidate with an interest in logistics within the fine art industry. We are predominantly looking for a candidate who can provide administrative support to our growing team. This is a high achieving and well-paced office, the team are highly professional and spirited. This is a full time position and after a successful introductory period we would provide excellent benefits such as;
- Contributed Medical, Dental and Vision
- 401(k) with company match
- Competitive 4 Weeks PTO Package
- FSA & TRA
- LTD & STD
- Gym Membership - Wellness Program
- Life Insurance
- Abenity Discount Program
The candidate must have proof of authorization to work in the U.S.Key Responsibilities
- Supporting our Account Management team day-to-day, inclusive of setting up job files, raising purchase orders, entering Moveware data, producing Bills Of Lading and generating invoices. Providing similar support to our Storage/The Studio team, as required.
- Ensuring client calls & emails are actioned in a prompt and professional manner
- Assisting your Direct Supervisor, General Manager and Director, as required
- Providing an exceptional customer experience at all times
- Maintaining files and all communications in accordance with company protocols and procedures
- Use all resources available to always ensure an outstanding customer experience
- Ensure a high degree of detail and focus on every job
General
- Ensure compliance with all HR and other Company policies and procedures that are in place
- To act in the best interests of Cadogan Tate, its customers and its employees, at all times
Skills, Knowledge and Expertise
- Bachelor's degree
- Working knowledge of our fine art industry
- Ability to work well under pressure, to cost and time constraints
- Evolving problem-solving skills, able to use intuition to resolve any issues and complaints from the client
- Highly organized and detail orientated, with the ability to keep multiple projects and client engagements active at the same time
- Ability to thrive in a fast paced, multifaceted work environment
- Proficiency in Microsoft Office and internal computer systems - Moveware / The Studio (training will be provided)
- Professional email etiquette and telephone mannerisms that maintain politeness and courtesy at all times
- Excellent time management and organizational skills - Ability to multi-task, as required
- Team player, able to work with all levels of staff in a dynamic environment
- Comfortable in a results-driven workplace
- Data entry experience
- Professional appearance and demeanor
Benefits
- Contributed Medical, Dental and Vision
- 401(k) with company match
- Competitive 4 Weeks PTO Package
- FSA & TRA
- LTD & STD
- Gym Membership - Wellness Program
- Life Insurance
- Abenity Discount Program