Working TitleAdministrative Assistant (Financial Management)LocationVA US (Primary)CategoryAdministrative / ClericalJob TypeFull-timeEducationAssociate DegreeTravelUp to 25%Security Clearance RequiredSecretJob DescriptionAllegient Defense (DBA BCS Allegient) provides technically oriented services from program management to advanced systems integration and engineering. We support Government and prime system integrators with engineering and management expertise. Allegient Defense helps clients with challenging Science & Technology, Engineering Acquisition, and Program Management Mission requirements. We are currently in search of an Administrative Assistant - Financial Management to support a government client.
Essential Job Functions- Provide day-to-day office management
- Create and edit internal and external correspondence, reports, and documents, ensuring correct grammar, format, and clarity in accordance with correspondence regulations, to include all DCSA OCFO standards
- Initiate, develop, and implement administrative policies and procedures and provide records management services
- Set up new files and prepare records for transfer or destruction in accordance with the following approved file plans
- Assist the designated In and Out Processing Official with civilian employee in and out processing
- Research and explain DoD, DCSA and internal office operational policies, procedures, and requirements
- Establish and update data files and office materials
- Maintain office calendars and coordinate and schedule internal and external appointments and meetings for the office.
- Prepare time and attendance reports
- Reconcile and record all incoming and outgoing real property equipment
- Coordinate with the Senior leader, internal or external visitor(s), and DCSA Security on visitor access
- Facilitate badge requests for any visitors arriving to the government's facility for meetings, training, and special events
- Screen, receive, and greet visitors in a courteous and professional manner
- Maintain government personnels attendance daily using the DCSA directorates' internal operating procedures
- Conduct periodic inventory of durable and non-durable property
- Assist in the monitoring of agency task management system, Microsoft teams, spreadsheets, and other means of tracking actions
- Be responsible for the creation of a wide variety of often complex documents, including reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence.
- Review incoming documents/taskers for appropriate action with an emphasis on deadlines
- Be responsible for correspondence management that includes intra-office communications.
- Prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials
- Retrieve, receive, open, sort, and distribute original or copies of mail
- Be responsible for inventory management of office supplies
- Serve as the point of contact for conference room reservation requests and conference room-related questions
- Coordinate miscellaneous support services requirements such as repair of office equipment, technical support, and custodial services
- Prepare documentation, plans and assists with Safety Inspections and Self Inspections for assigned DCSA locations
- Assist in preparing readaheads including preparations of materials
- Assist in issuing building badges, and manages, and controls identification badges and key
Job Requirements
Education Requirement Experience Requirements- 2-4 years of administrative work
- Microsoft products and programs experience (MS Office)
- Possess excellent and professional verbal and written communication skills and provide well-written, articulate responses to compliance issues.
- Knowledge of the Joint Travel Regulation governing civilian government travel.
Inclusion. Diversity. Equity. They are more than just words for us. They are the bedrock beneath the principles that guide how we build our teams, cultivate leaders, and create a company that supports and values each person. It fuels our innovation and strengthens our connection with our customers.We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.